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Seeking a detail-oriented and reliable Billing Specialist with an accounting background to support accurate and timely customer billing, sales data entry, inventory coordination, and accounts receivable activities. This role is responsible for preparing customer invoices, entering and maintaining sales and inventory data in the ERP system, reconciling billing and inventory records with accounting data, and supporting month-end close activities. The Billing Specialist will work closely with Sales Operations and Accounting teams to ensure billing accuracy, compliance with internal controls, and timely revenue recognition.
- Prepare, review, and issue customer invoices in accordance with contracts, pricing agreements, and purchase orders
- Verify billing accuracy by reviewing quantities, pricing, terms, and supporting documentation
- Enter sales orders and billing-related data into the ERP system and maintain accurate, complete, and up-to-date records
- Maintain and reconcile inventory-related data in the ERP system to ensure alignment between sales, billing, and inventory records
- Coordinate with Operations and Inventory teams to resolve discrepancies related to inventory quantities, shipments, or billing
- Maintain accurate billing records and customer account documentation
- Reconcile billing transactions with accounts receivable and general ledger records
- Monitor billing and inventory discrepancies and coordinate resolution with internal teams and customers
- Support month-end and year-end close activities related to billing, revenue and inventory
- Assist with customer statements, credit memos, adjustments, and billing corrections as needed
- Respond to internal and external billing inquiries in a professional and timely manner
- Prepare billing reports and schedules for management review and audit support
- Ensure compliance with company policies, internal controls, and applicable accounting standards
- Identify opportunities to improve billing processes and data accuracy
- Bachelor's degree in Accounting, Finance, or a related field (preferred)
- Minimum 2-4 years of experience in billing, accounting-related roles
- Experience working with SAP, ERP or accounting systems
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Strong attention to detail with a high degree of accuracy
- Excellent organizational, time-management, and follow-up skills
- Strong written and verbal communication skills
- Ability to work independently and collaboratively in a fast-paced environment
- 401k company match up to 5%
- Medical, Dental, Vision and Life insurance
- PTO: 10 days/year. Sick Leave: 5 days/year
- Lunch allowance
- Cell phone reimbursement up to $100/month on usage
- Annual bonus up to 20%
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