Assistant Office Manager (Albemarle)

Job DetailsJob Location: Albemarle Dermatology - Charlottesville, VA 22901Position Type: Full TimeAssistant Office Manager The Assistant Office Manager will support our medical office with administrative, compliance and operational needs. Essential Functions & Responsibilities: Support the Office with administrative, compliance and operational needs Front office duties include opening/closing duties, answering phones, assisting patients with checking in and out, verifying insurances and billing information, do cash counts and cash deposits. Keeping inventory of office supplies, products and injectables and ordering of supplies, as needed. Communicate with office leadership to provide administrative updates: acts as liaison between physicians, office administration, and other business departments. Tracking of employee schedules and performance; monitoring timesheets and payroll records. Create staffing schedules, effectively monitors workflow and work volume and re-allocates to meet regular and special scheduling requirements Assist with OSHA, CLIA and other compliance needs Oversees all front office functions. Recruits, hires, and supervises front office staff in addition to developing and attaining performance goals and objectives. Evaluates performance of staff members. Maintain a regular, visible presence in each department under his/her direction, ensuring that the patient’s experience is positive. Skills & Abilities: Skilled in verbal communications to clearly convey complex problems and proposals in both formal and informal situations Proficient in Microsoft Office and Electronic Health Records systems such as EMA. Able to work opening and/or closing shifts, Monday through Saturday, as needed QualificationsQualifications & Experience Required:   Administrative Assistant and/or Receptionist experience Exceptional Customer Service skills Ability to work independently demonstrating sound judgement