Autmotive Office Manager

Office Manager – Automotive Dealership

Honda of Bridgewater | Bridgewater, NJ

Honda of Bridgewater is seeking an experienced Office Manager to lead our dealership accounting and administrative operations. This is not an entry-level office management position. We are looking for a professional with 3–5 years of recent automotive dealership office management experience who understands the day-to-day operations of a franchised dealership and can seamlessly oversee the accounting office while supporting executive management.

The ideal candidate will possess a thorough understanding of dealership accounting, sales and finance processes, manufacturer requirements, and the terminology used throughout an automotive dealership. They must be comfortable working with every department-including Sales, Finance, Service, Parts, and Executive Management-to ensure the dealership operates efficiently and maintains accurate financial records.

Key Responsibilities

• Oversee the daily operations of the dealership accounting office.
• Supervise and mentor office personnel while fostering a professional, team-oriented work environment.
• Ensure accurate and timely posting of new and used vehicle deals.
• Oversee funding, Contracts in Transit (CIT), deal postings, contract cancellations, and unwind transactions.
• Review deal jackets for completeness, compliance, and accounting accuracy.
• Manage customer and lender payoffs, refunds, warranty cancellations, GAP cancellations, service contract cancellations, and ancillary product cancellations.
• Reconcile bank accounts, floorplan accounts, manufacturer receivables, and accounting schedules.
• Monitor and resolve aged receivable and payable schedules.
• Prepare journal entries and assist with month-end and year-end closing procedures.
• Assist in preparing financial statements and maintaining compliance with dealership accounting standards.
• Ensure compliance with manufacturer policies, state regulations, and dealership procedures.
• Work closely with dealership leadership to improve office efficiency and accounting processes.
• Serve as a resource for Sales, Finance, and Service departments regarding dealership accounting procedures.
• Perform additional accounting, administrative, and operational duties as assigned.

Required Qualifications

• Minimum 3–5 years of recent automotive dealership office management or dealership accounting management experience is required.
• Automotive dealership experience is mandatory. Candidates without dealership experience will not be considered.
• Strong understanding of the complete dealership sales cycle, including:
• Vehicle deal processing
• Funding
• Contracts in Transit (CIT)
• Floorplan accounting
• Deal jackets
• Customer and lender payoffs
• Title and registration processes
• Warranty and product cancellations
• Manufacturer receivables
• Month-end closing procedures
• Financial statement preparation
• Accounting schedules and reconciliations
• Familiarity with dealership terminology and the day-to-day operations of a franchised automotive dealership.
• Experience using CDK is strongly preferred. Experience with other dealership management systems such as Reynolds & Reynolds or Dealertrack is also valuable.
• Strong leadership and team management skills.
• Excellent organizational and problem-solving abilities.
• Exceptional attention to detail with the ability to prioritize multiple deadlines.
• Advanced proficiency in Microsoft Excel and Microsoft Office.
• Ability to communicate effectively with employees at all levels of the dealership.

What We Offer

• Competitive compensation based on experience.
• Health, dental, and vision insurance.
• 401(k).
• Paid vacation and holidays.
• Employee vehicle purchase program.
• Stable, growing dealership with opportunities for advancement.
• Professional, collaborative work environment.

Join Our Team

If you are an experienced automotive dealership Office Manager who understands the inner workings of a dealership-not just general bookkeeping-we encourage you to apply.

We're looking for someone who already speaks the language of the automotive industry, understands dealership operations from deal posting through month-end financials, and can confidently lead our accounting office from day one.

Apply today to become part of the Honda of Bridgewater team!