Human Resources Coordinator

HR Coordinator Job Description

Position Summary

The HR Coordinator provides essential administrative and operational support for the Human Resources department. This role focuses on the execution and maintenance of daily HR functions, including recruitment logistics, onboarding, personnel record management, and benefits administration. The HR Coordinator ensures that all employee data is accurate, compliance-related documentation is up-to-date, and administrative workflows run efficiently to support the broader operational goals of the organization.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Onboarding & Compliance: Coordinating the new hire process, including preparing offer letters, initiating background checks, and verifying I-9 documentation. Maintaining and auditing employee credentials and medical certifications to ensure continuous compliance.

• Recruitment Support: Assisting with the recruitment lifecycle by posting job openings, screening initial applications against basic requirements, and coordinating interview schedules between candidates and hiring managers.

• Record Maintenance: Establishing and maintaining highly organized department records and reports; ensuring all digital and physical personnel files are accurate and "audit-ready" at all times.

• Benefits & Payroll Administration: Assisting with benefit enrollment tasks, addressing basic employee inquiries regarding claims or coverage, and preparing payroll-related documentation for processing.

• Policy Support: Distributing the Employee Handbook and other policy updates to staff; ensuring all necessary acknowledgments are signed and filed.

• Administrative Coordination: Managing HR-related correspondence, maintaining the HR calendar, and assisting with the coordination of staff training sessions or hiring events.

• Reporting: Compiling data for EEO-1 filing and other annual reports; maintaining logs to conform to EEO and healthcare-specific regulations.

• System Maintenance: Performing data entry and routine maintenance within the HRIS or EMR systems to ensure data integrity.

• General Support: Participating in staff meetings and performing other administrative duties as assigned to support the HR Generalist and senior management.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s degree in Business, Human Resources, or a related field preferred.

• A minimum of 2–3 years of related administrative experience, preferably within an HR department or a healthcare setting.

• Foundational knowledge of HR principles and California state/federal labor regulations.

• Strong organizational skills with a high level of attention to detail and accuracy.

• Demonstrated ability to handle sensitive information with extraordinary discretion and confidentiality.

• Excellent communication skills and a professional, neutral demeanor when interacting with staff.

• Ability to multi-task and prioritize tasks effectively in a fast-paced environment.

• Proficiency in MS Word, Excel, and PowerPoint is essential; experience with ADP or similar HRIS platforms is a plus.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.