Executive Assistant

Executive Assistant to the Owner

About the Role

Guardian Angel Home Care is seeking a highly organized, dependable, and proactive Executive Assistant to work directly with the Owner, Sam Kassab, and support his day-to-day schedule, communication, follow-up, and administrative needs.

This position requires someone who can work closely with a fast-paced executive, stay ahead of daily priorities, and ensure that important calls, emails, meetings, requests, and follow-up items are handled promptly and professionally.

The Executive Assistant will serve as a key point of support for Sam throughout the workday. This individual must be able to type quickly, write professional emails and correspondence, maintain an organized schedule, track outstanding tasks, and follow through on assignments without requiring constant direction.

In addition to executive support responsibilities, this position will also work closely with the Recruiting Department and may assist with candidate outreach, interview scheduling, recruiting follow-up, documentation, and other hiring-related tasks.

The ideal candidate is highly organized, confident communicating with employees and outside contacts, comfortable managing multiple priorities at once, and able to keep up in a busy and constantly changing environment.

Key Responsibilities

• Work directly with the Owner, Sam Kassab, to manage and organize his daily schedule, priorities, meetings, calls, and appointments.
• Maintain Sam's calendar and ensure he is prepared for upcoming meetings, appointments, interviews, calls, and deadlines.
• Monitor and assist with daily email communication, including drafting, organizing, responding to, and following up on important emails.
• Track phone calls, messages, requests, and follow-up items to ensure nothing is overlooked.
• Follow up with employees, managers, vendors, candidates, and outside contacts on Sam's behalf when requested.
• Maintain an organized list of outstanding tasks, commitments, and action items and provide regular follow-up until they are completed.
• Draft professional emails, letters, memos, documents, and other correspondence.
• Type accurately and efficiently while taking notes, preparing documents, and communicating information.
• Prepare Sam for meetings by gathering relevant information, documents, updates, and outstanding action items.
• Take meeting notes when necessary and ensure assigned follow-up items are completed.
• Coordinate meetings, conference calls, interviews, appointments, and other scheduled activities.
• Assist with travel planning, scheduling, reservations, and itineraries when needed.
• Maintain confidentiality when handling company, employee, financial, and executive-level information.
• Communicate professionally with employees and leadership across multiple Guardian Angel Home Care locations.
• Help organize and prioritize urgent matters as they arise throughout the workday.
• Anticipate the Owner's needs and proactively address administrative issues before they become problems.

Recruiting Support Responsibilities

The Executive Assistant will also work hand-in-hand with the Recruiting Department and assist with recruiting activities as needed, including:

• Contacting candidates by phone, text, and email.
• Scheduling interviews and coordinating interview calendars.
• Following up with candidates throughout the hiring process.
• Assisting with job postings and candidate sourcing.
• Reviewing resumes and helping organize candidate information.
• Preparing recruiting correspondence and interview documentation.
• Following up with hiring managers regarding interviews, offers, and candidate status.
• Assisting with offer letters, onboarding communication, and new-hire coordination.
• Maintaining organized recruiting records and candidate tracking.
• Supporting recruiters and management with special hiring projects as needed.

Minimum Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, Recruiting Assistant, or similar professional support role.
• Strong typing and written communication skills.
• Ability to draft clear, professional emails and business correspondence.
• Excellent organizational and time-management abilities.
• Strong attention to detail and follow-through.
• Ability to manage multiple assignments, deadlines, and priorities simultaneously.
• Comfortable working directly with senior leadership and executives.
• Strong verbal communication and telephone skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and general computer applications.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to work independently and take initiative without requiring constant supervision.

Preferred Qualifications

• Experience directly supporting an owner, CEO, President, or senior-level executive.
• Experience working in a fast-paced healthcare, home health, corporate, or multi-location environment.
• Recruiting, Human Resources, or staffing experience.
• Experience coordinating calendars, interviews, meetings, and executive schedules.
• Experience drafting professional emails and business documents.
• Strong ability to prioritize urgent requests and quickly adjust to changes throughout the workday.

Skills & Characteristics

The successful candidate must be:

• Highly organized
• A strong and efficient typist
• An excellent professional writer
• Detail-oriented
• Dependable and responsive
• Comfortable making and receiving frequent phone calls
• Strong at following up and ensuring tasks are completed
• Able to keep track of multiple conversations and assignments
• Comfortable working directly with the Owner of the company
• Able to adapt quickly when priorities or schedules change
• Professional when communicating with employees, candidates, vendors, and leadership
• Proactive rather than waiting to be told what to do
• Able to maintain confidentiality
• Capable of working in a high-volume, fast-paced environment

Position Summary

This is not a traditional administrative position. The Executive Assistant will work hand-in-hand with Sam Kassab throughout the day and will play an important role in keeping his schedule, communication, meetings, emails, calls, and follow-up items organized.

The person in this position must be able to stay one step ahead, remember important details, follow through on assignments, and help ensure that daily priorities do not fall through the cracks.

The Executive Assistant will also provide recruiting support and should be comfortable assisting with candidate communication, interview scheduling, hiring follow-up, and other recruiting functions as needed.