Secretary I 12 Months/40 Hours Family and Community Engagement

Civil Service Application and Resume required.  

DISTINGUISHING FEATURES OF THE CLASS:  This is a senior-level secretarial position responsible for performing administrative and complex secretarial tasks.  The use of a personal computer for word processing and database entry is an integral part of this position.  Employees serve as secretarial support to administrators of a unit or major section, relieving them of clerical work and routine administrative and business detail.  The employee is required to exercise independent judgment in solving office management problems and act on behalf of administrators in accomplishing administrative business.  This title differs from the Secretary II title by virtue of its administrative focus that involves planning, research, interpretive and higher-level decision-making responsibilities.  The employee reports directly to, and works under the general supervision of, an administrator and is permitted considerable freedom in referring or responding to inquiries.  Direct supervision may be exercised over clerical staff.  Does related work as required. 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, practices, and procedures; good knowledge of English grammar and usage; good knowledge of terminology, vocabulary, and letter formats used in business correspondence; good knowledge of office management techniques; working knowledge of first-line supervision when applicable to the position; record keeping ability; ability to operate a variety of office equipment; ability to use a personal computer for word processing and data entry; ability to complete complex clerical assignments independently; ability to compose and proofread business correspondence and written reports using proper grammar, punctuation, spelling, sense, consistency, and quality; ability to interpret and transmit administrative directives and policies; ability to conduct research and make recommendations; ability to research, develop, and prepare a budget; ability to prioritize workload in accordance with supervisor's priorities; ability to review, prioritize, and take action on supervisor's mail as appropriate; ability to independently research information for supervisor's use; ability to establish and maintain a filing system; ability to understand, follow, and interpret oral and written directions; ability to impart information; ability to effectively interact with the public;  good judgment; ability to handle material in a confidential manner; physical condition commensurate with the demands of the position.