Department Coordinator IV

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

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Schedule

8 AM-4:30 PM

Responsibilities

GENERAL PURPOSE:

The Academic Affairs Coordinator will assist the Academic Affairs Associate Director on planning, scheduling, and coordinating various committee tasks and responsibilities. The Academic Affairs Coordinator will monitor and track progress from initiation to completion relating to projects such as student petitions, academic action, curriculum decisions, academic policies, course evaluations. The Academic Coordinator will manage the course approval process, course evaluations and provide support to partner offices regarding data and technology. Collaborates with cross-functional teams as needed to gather project requirements and updates. Receives instruction, guidance and direction from more senior level roles.

RESPONSIBILITIES:

Project Management

Serves as core support to the Academic Affairs Associate Director on special projects related to curriculum and academic policy

Monitors and tracks end to end progress for student petitions, academic action, curriculum decisions, academic policies and course evaluations

Project Communication & Information Management

Monitors incoming requests and prepares information for regularly occurring committee meetings including College Curriculum and Administrative Committees

Manages the workflow and communication of decisions.

Collaborates with partner offices, academic departments, and senior leadership to maintain a strong connection and relationship across campus and disseminate need to know information effectively.

Course Evaluations and Approvals

Manages course evaluations in HelioCampus

Manages the course approval process for new and revised course requests.

Serves as a liaison to the Office of the University Registrar and provides support and training to academic departments

Data Support

Supports Office of Data and Institutional Research and IT in reviewing requests for data that are submitted by academic departments.

Supports other data and system inquiries relating to academic affairs as needed.

Other duties as assigned

QUALIFICATIONS:

Bachelor's degree and 1 year of relevant experience required

Or equivalent combination of education and experience required

Experience in higher education, K-12, and/or project management required

Ability to collaborate and meet timelines required

Ability to present and communicate information clearly and effectively verbally, in writing and in graphic form required

Attention to detail required

Expertise using Excel and Microsoft Suite required

 

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.