Project Services Coordinator

Colliers Engineering & Design is seeking a Project Services Coordinator to join our Rochester, NY office. This Project Services Coordinator with guidance from Project Manager or Project Services Manager, performs duties in support of project priorities, schedules, and client requirements.

• Perform specific tasks in support of multiple concurrent projects with guidance.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc. Follow up with internal team members on open/overdue items.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Prepare and review memos, reports, and other project documents as directed.
• Understand the company's services, operations, and organizational structure.
• Additional projects as directed by the Project Services Manager or Project Manager.
• Enter project information into an accounting software, including project initiation, client data, budgets, tasks, and other contract requirements.
• Additional tasks as directed.

• Associate Degree from an accredited institution or equivalent in education and experience.
• 2+ years of related experience.
• Professional presentation and interpersonal skills.
• Proficient in use of Microsoft Office.
• Demonstrated work ethic and great attention to detail.
• Highly organized.
• Ability to prioritize tasks and overall workload.
• Resourceful and proactive.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.39 to $32.45 per hour (depending on qualifications)

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!