Proposal Coordinator

The Proposal Coordinator is part of the Project Services team and contributes to developing, organizing, and supporting proposal efforts, maintaining accurate project and customer information, assisting with the creation and refinement of technical and project-related content, and supporting team communication and coordination activities. This role plays an active part in advancing the Facilities Department initiatives and helping move proposals forward. The position is based in our Rochester, NY office.

Responsibilities:

Proposal Development Support

• Assist with preparing proposals after the internal GO decision through final delivery to the client.
• Support proposal kick‑off activities by helping gather materials and organizing meeting notes or action items.
• Work with internal team members to collect information and help develop proposal content and supporting materials.
• Help create and update proposal outlines, schedules, team resumes, and organizational charts as directed.
• Provide support in assembling presentation materials for client interviews.
• Support creative and technical consultants by helping coordinate content and materials for client interviews and industry presentations.

Content & Document Management

• Proofread proposal materials and assist with copy or layout edits while following brand guidelines.
• Assist in maintaining and updating the proposal content library (staff resumes, project summaries, etc.).

Coordination & Communication

• Coordinate with internal teams and teaming partners to compile final proposal documents, perform basic quality checks, and help with printing, packaging, or electronic submission.
• Help communicate project award status to teaming partners and assist with gathering information for client debriefs when the firm is not selected.

Data Tracking & CRM Support

• Enter new project opportunities and record proposal outcomes (wins and losses) in the CRM system (VantagePoint).

Requirements:

• Associate’s or Bachelor’s degree in Communications, Journalism, Marketing, Business Administration, English, or a related field.
• 1-2 years’ experience supporting marketing, communications, or business development activities, proposal support experience is helpful but not required.
• Familiarity with the A/E/C industry is a plus.
• Working knowledge of Adobe Creative Cloud applications such as InDesign, Illustrator, and Photoshop, or a willingness to learn.
• Experience using CRM systems; familiarity with Deltek Vision/VantagePoint is a plus.
• Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Teams, and OneNote.
• Strong attention to detail and commitment to producing accurate, high‑quality work.
• Ability to manage time effectively, prioritize tasks, and work within deadlines.
• Clear and professional written and verbal communication skills.
• Ability to work both independently and collaboratively with cross‑functional teams.
• Professional, positive, and team‑oriented attitude with a focus on providing great internal and external support.
• Valid driver’s license.
• This is an in‑office position.

Benefits:

• Competitive salary
• Profit sharing
• Flexible hybrid structure
• Health care: medical, dental, vision
• Retirement savings opportunities
• Tuition reimbursement

Visit www.erdmananthony.com/careers/benefits for a full list of benefits.

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About Us:

Erdman Anthony is a nationally recognized, award-winning engineering consulting firm specializing in transportation engineering services, construction services, facilities engineering and design services, civil engineering services, and geospatial services.

Erdman Anthony welcomes talented, innovative, collaborative professionals who will help us develop exceptional infrastructure solutions for our clients, and contribute to a safe, healthier future.

Erdman Anthony is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.

Erdman Anthony is not able to sponsor visas at this time.