Accounting Assistant

Description

To perform daily accounts receivable and accounts payable functions, assists Senior Accountant and VP of Finance with financial reconciliations and year-end audit; and responsible for various external reporting and other projects as assigned. 

Essential Functions:

1. Processes, balances and posts daily cash receipt information to the AR files.
2. Reviews open invoice payment status and follows up with customers through collection calls or correspondence as appropriate. Reviews status of accounts receivable balances with the VP of Finance on a regular basis. 
3. Collects credit information on new accounts and approves credit with given parameters. Reviews questionable accounts with VP of Finance. 
4. Files and follows up on bankruptcy and/or collection claims. Resolves discrepancies.
5. Matches purchase orders, invoices and receiving documents. Maintain organized and up-to date account payable files.
6. Calculates and reviews commission reports and send to Accounts Payable for payment. 
7. Approves all Visa and Mastercard transactions and completes transmission of deposit weekly and prepares weekly bank deposit. 
8. Support audits by providing required documentation. Ensure compliance with company policies and accounting standards. 

QUALIFICATIONS

Education/Experience:

1. Minimum of high school diploma or equivalent (associate’s degree in accounting or finance preferred) 
2. 1+ year of accounts payable or general accounting experience 

Technical:

1. Basic understanding of accounting principles 
2. Strong attention to detail and accuracy 
3. Good organizational skills and time management skills
4. Ability to handle confidential information 
5. Proficient in Microsoft Excel, other MS applications and Adobe

Physical:

1. Must be able to stand, walk, sit, and use arms/hands to reach, finger, handle or feel, talk and hear for 8 hours or more per day and includes reading, filing and typing/keyboarding.
2. Must be able to occasionally lift/or move up to 10 pounds.
3. Must have close vision and the ability to adjust focus to work.
4. Working conditions are normal for an office environment. 

Mental:

1. Work requires professional written and verbal communication and interpersonal skills.  
2. Must have the ability to read, comprehend, and interpret written documents. 
3. Must be able to perform mathematical skills such as: addition, subtractions, multiplication, and division, using whole numbers, common fractions, and decimals; and ability to compute discounts, interest, commissions, proportions, and percentages.
4. Must have ability to deal with problems involving multiple abstract and concrete variables in varying situations. 
5. Must be able to handle information of a confidential nature.
6. Requires good telephone etiquette and pleasant disposition when dealing with customers.

BEHAVIORAL SKILLS

1. Adaptability
2. Attention to Detail
3. Customer Service Orientation
4. Integrity
5. Judgment (Problem Solution)
6. Teamwork/Cooperation
7. Work Standards