Bilingual Office Manager

Office Manager

Position Summary

The Office Manager is responsible for managing our office in an efficient manner to support operational objectives. To be successful in the role, a person must have proven professional experience, be adaptable, detail-oriented, capable of juggling multiple tasks, as well as a high level of Integrity, Humility, Friendliness, Excellence, Timeliness, and Professionalism.  This is primarily an office-based role with occasional travel required. 

Essential Job Functions, Core Duties and Responsibilities:

• Open and close the office at designated times (7:30 am – 4:30 pm)

• Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties

• Lifting and carrying supplies (5-50 lbs.) for storage required, sitting and standing, climbing stairs, and computer work (typing, reading, etc.)

• Notify attendees and lead employees in daily Stretch & Flex

• Provide HR Support as required by regional location

  • Assist applicants and communicate with appropriate parties; bi-lingual (Spanish speaking) skills 

  • Coordinate and support employee onboarding, including paperwork, pre-employment screening, workplace setup, and device/tool assignment

  • Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support

• Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed

• Assist Project Teams as needed, including signing pay applications, time review for assigned manpower, and reporting

• Provide general administrative support as needed, including document preparation and data entry

• Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program

• Behave in a manner that aligns with Procon’s Vision, Mission & Values

Qualifications, Competencies, and Skills:

• Proven working experience in office management or administration

• Ability to prioritize tasks and manage time efficiently

• Excellent communication and interpersonal abilities

• Proficient in Microsoft Office Suite, Google Workspace, and other computer platforms

• Ability to handle sensitive information with confidentiality, discretion, and professionalism 

• Notary certification (or willingness to obtain)

• Adaptability and flexibility

• OSHA 10 and First Aid/CPR

• Strong verbal and written communication skills in both English and Spanish (as required by regional location)

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change as the needs of the company are evaluated.