Coordinator, Operations

Job DetailsJob Location: Legal Address - Palos Verdes Peninsula, CA 90274Position Type: Full TimeSalary Range: $19.00 - $22.00 Hourly  South Coast Botanic Garden’s mission is to connect ALL to the wonders of nature and create offbeat experiences that inspire stewardship and sustainability. The 87-acre destination is an oasis of formal garden collections and natural walking trails founded atop the most unlikely of beginnings — a sanitary landfill. Today, South Coast Botanic Garden (SCBG) stands as a testament to the regenerative power of nature and the possibilities for land reclamation as it continues to transition from landfill to landmark.   The stunning Dorothy and John Bohannon Rose Garden is a signature experience, along with the show-stopping Living Wall, a long-term exhibit of eight remarkable large-scale works of fine art sculpture, a seasonal butterfly pavilion, annual public programs and rotating traveling exhibitions. Programs invite guests to interact with nature through music, craft, science, and wellness activities. Even more excitement is ahead with the creation of a 3.5-acre Marilyn and John Long Children and Family Garden scheduled for completion in the coming years. There has never been a better time to join this dynamic team. SCBG fosters an environment where strategic focus and cultural health work hand-in-hand, ensuring alignment and resilience. The ideal candidate displays a grateful and positive outlook, wholeheartedly supports SCBG’s mission to connect ALL to the wonders of nature, and has the grit necessary to grow with the Garden. Candidates should be excited to collaborate cross-functionally and contribute to the organization’s strategic goals. POSITION TITLE Operations Coordinator REPORTING RELATIONSHIP: Reports to: Operations Manager JOB SUMMARY: South Coast Botanic Garden is seeking a highly organized, proactive, and service-oriented Operations Coordinator to support the daily operations of one of Southern California’s premier public gardens. This position serves as a key operational resource, coordinating projects, contractors, procurement, departmental logistics, and administrative processes that contribute to an exceptional guest experience. Working collaboratively across departments, the Operations Coordinator ensures operational consistency, maintains accurate documentation, supports facilities and asset management initiatives, and assists with the successful execution of capital projects, seasonal installations, and daily operational activities.   ESSENTIAL DUTIES & RESPONSIBILITIES:   Contractor Oversight and Project Coordination  Coordinate contractor documentation, schedules, permits, and project deliverables to help ensure work is completed safely, accurately, on time, and within established standards.   Collaborate with the Operations Manager and Director of Operations to coordinate and support garden projects, including traveling and permanent exhibits, garden maintenance, capital projects, and seasonal installations. Ensure quality control of exhibits and seasonal installations by monitoring presentation standards and tracking the maintenance of exhibit components. Communicate effectively with internal departments to ensure project alignment. Adhere to and promote safety guidelines, maintaining a safe work environment and demonstrating a commitment to safe practices all while providing a positive visitor experience with guests, volunteers, contractors and staff. Operate power tools and other equipment as needed to support garden and maintenance activities.   Operations Administration  Create, update, and maintain detailed operational calendars and supply inventories to ensure seamless day-to-day functions Coordinate the day-to-day administrative functions of the Operations Department, including office supplies, operational materials, and expense tracking.  Schedule and manage deliveries, procurement, and reservations for the Operations Department. Support the onboarding of new staff by providing training on company vehicles, power tools, equipment, and organizational assets. Provide basic IT support to garden staff, including troubleshooting hardware, software, printers, mobile devices, and user access issues. Schedule, coordinate, facilitate, and document site walkthroughs and operational meetings, ensuring accurate meeting notes and follow-up on action items.   Procurement and Asset Management Develop and refine procurement and asset tracking processes Receive, document and inventory purchased materials and equipment Source, evaluate and recommend vendors and contractors  Maintain positive vendor relationships while supporting operational goals Recommend and implement new and current standard operating procedures.  Perform other duties as assigned. Qualifications  QUALIFICATIONS:  High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Operations Management, Facilities Management, Project Management, Horticulture, Landscape Management, Logistics, or a related field preferred. Experience coordinating operations, facilities, projects, procurement, or contractor activities preferred. Strong organizational, time management, and project coordination skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office, particularly Outlook, Excel, and Word. Experience with inventory, project management, or asset management software preferred. Ability to prioritize multiple projects in a fast-paced environment. Exceptional attention to detail and commitment to accuracy. Strong analytical and problem-solving skills. Commitment to exceptional customer service and teamwork. Genuine enthusiasm for South Coast Botanic Garden's mission. Physical Requirements & Working Conditions Ability to work both indoors and outdoors in varying weather conditions. Ability to stand and walk throughout the Garden for extended periods. Ability to bend, kneel, climb, and occasionally lift up to 30 pounds. Ability to work weekdays, weekends, evenings, and holidays as operational needs require. Compensation & Classification This is a full-time, permanent, non-exempt position. Compensation ranges from $19.00–$22.00 per hour, depending on qualifications and experience. Must be available to work weekends and nights.    Equal Employment Opportunity South Coast Botanic Garden is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives, experiences, and talents each employee brings to our organization. Employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, physical or mental disability,