Job Title: Administrative Assistant to Director of Operations
Location: Ronkonkoma, NY – Hybrid: 1–2 days/week in office
Job Type: Full-Time

Company Overview:
We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations.

Position Summary:
The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities—from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs).

Key Responsibilities:

Manage and coordinate the Director of Operations’ calendar, appointments, and meetings
Organize and monitor email communications, flagging priority items and assisting with follow-ups
Prepare and mail insurance claims
Generate and send invoices to clients
Assist with planning and logistics for conferences, webinars, and internal events
Help write and maintain Standard Operating Procedures (SOPs) for administrative processes
Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required)
Track and organize company documents, contracts, and credit card statements
Manage office supply inventory and place orders as needed
Provide general administrative support to help ensure company operations run efficiently

Qualifications:

2+ years of experience in an administrative support role
Excellent organizational and time management skills
Strong written and verbal communication abilities
Proficiency with Microsoft Office Suite or Google Workspace
Ability to maintain confidentiality and handle sensitive information with discretion
Detail-oriented, proactive, and able to multitask effectively
Experience with clearinghouses and EDI enrollment is a plus, but not required

Benefits:

Competitive salary
15 days Paid Time Off (PTO)
401(k) retirement plan
Medical, dental, and vision insurance
Flexible hybrid work setting (1–2 days/week in office)

Learn more about this Employer on their Career Site