Accounts Payable Specialist

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for the day-to-day processing of vendor invoices, employee expense reports, and payment disbursements, ensuring accuracy, timeliness, and compliance with company policies and internal controls.

Key Responsibilities:

• Process high volumes of vendor invoices, including coding, matching to purchase orders and receipts (3-way match), and routing for approval.
• Prepare and execute weekly check runs, ACH, wire, and virtual card payments in accordance with payment terms.
• Review and process employee expense reports for compliance with company travel and expense policies.
• Reconcile vendor statements and research and resolve discrepancies in a timely manner.
• Respond to vendor inquiries regarding invoice status, payment timing, and account balances in a professional manner.
• Maintain accurate vendor master data, including new vendor setup and collection of W-9/W-8 forms.
• Assist with month-end close activities, including AP accruals, account reconciliations, and sub-ledger to general ledger tie-outs.
• Support the preparation of 1099 reporting and other regulatory tax filings related to AP.
• Ensure compliance with internal controls, accounting policies, and SOX requirements.
• Support internal and external audits by providing documentation and explanations as needed.
• Identify and recommend opportunities to improve AP processes and increase efficiency.
• Assist with additional projects and tasks assigned by management.

Required Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent experience considered.
• 2+ years of accounts payable or related accounting experience.
• Working knowledge of accounts payable processes and basic accounting principles (e.g., GAAP).
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite) and MS Office (Excel, Word).
• Strong attention to detail and excellent organizational skills.
• Ability to meet deadlines and work under pressure in a high-volume environment.
• Excellent written and verbal communication skills.
• Customer service orientation when interacting with vendors and internal stakeholders.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience with ERP systems and AP automation tools (e.g., Bill.com, Coupa, Concur, Tipalti).
• 3+ years of accounts payable experience.
• Experience in a manufacturing environment is a plus.
• Familiarity with 1099 reporting and sales/use tax is beneficial.