Patient Services Representative I

Who We Are:

Aviva Health is a dynamic and mission-driven federally qualified health center (FQHC). Committed to providing comprehensive and compassionate healthcare services, Aviva Health offers a holistic approach to care, addressing patients' medical, behavioral health, dental, and social service needs. As a vital healthcare resource in the community, Aviva Health fosters a collaborative and supportive work environment where dedicated healthcare professionals have the opportunity to make a meaningful impact on the lives of individuals and families. Join us at Aviva Health and be part of a team that is dedicated to making a difference in the lives of our patients and the community we serve.

Benefits Include:

• Monday - Friday Scheduling
• Paid Holidays
• PTO
• Comprehensive Medical, Dental, and Vision Coverage
• 403(b) Retirement with Employer Match
• Training and professional development opportunities
• Work-life balance as a Blue Zones participant

POSITION PURPOSE: Under the supervision of the Manager or Supervisor, a PSR I is responsible for answering incoming calls to the Clinic. Must have good telephone demeanor, good written and verbal communication skills, must enjoy helping people, have tactful manner, good memory skills, and the ability to multi-task.

ESSENTIAL FUNCTIONS:

• Promotes a strong belief in Aviva Health’s philosophy, purpose, mission, and ideals.
• Schedule appointments for patients:
  • Answer telephone promptly and in a polite and professional manner.
  • Obtain and enter accurate demographic information into the electronic medical record (address, telephone number, name of insurance or self-pay status.)
  • Schedule appointment correctly – review appointment date, time, location, and provider name with caller.
  • Inform caller of items to bring to appointment (including insurance card, medications, office visit fee, and verification of income – if applicable).
  • Remind caller to arrive 15 to 30 minutes before scheduled appointment to complete paperwork.
  • Remind caller of cancellation/no-show policy.
  • Answer questions and offer other information, as requested, to provide patient-focused service and a positive impression of the organization.
• Act as a liaison for the patients and the Health Center:
  • Direct calls to other departments as needed.
  • Use sound judgment in handling calls, especially with upset patients.
  • Understanding of when to escalate calls to triage nurse.
• Service patients:
  • Aid with mailings and other projects as call volume permits.
• Other reasonable related duties as assigned by supervisor or manager.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Must have a desire to work as a team member in the delivery of health care to low income, under-served member of this community.
• Excellent telephone and public relations skills to establish and maintain harmonious relations with the public while compassionately and assertively adhering to clinic policies and practices. Bilingual in Spanish helpful.
• Must be able to verbally interact with staff, clients, and public.
• Manual dexterity of hands/finger for writing, computer input.

• Ability to handle confidential and sensitive information.
• Ability to communicate effectively on the telephone.
• Ability to relate to persons with diverse educational, socioeconomic, and ethnic backgrounds.
• Ability to exercise good judgment to handle calls appropriately.
• Ability to demonstrate good customer service.

Ready to join our team? Apply now and take the next step in your career.

Aviva Health is an Equal Opportunity Employer

We are committed to fostering a diverse and inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.

Aviva Health is a Drug-Free Workplace

To ensure a safe and secure environment for our employees and patients, Aviva Health maintains a drug-free workplace. All employment offers are contingent upon passing a drug screening and a criminal background check. Compliance with these policies is required throughout employment.