Project Coordinator

J Michael Consulting (JMC) is seeking an experienced Project Coordinator to support our Project Managers in keeping projects on track, organized, and successful. In this role, you'll help with scheduling, documentation, coordination, and day-to-day project operations, working closely with teams across government, nonprofit, and private sectors.

This position is perfect for someone with a background in public health informatics and a passion for project management. You'll help ensure projects run smoothly, meet deadlines, and maintain high standards of quality and communication.

You'll also contribute to JMC's Project Management Office (PMO) by assisting with project monitoring, process improvements, and KPI reporting, helping us drive consistency and operational excellence across the organization.

Responsibilities:

• Develop and maintain project materials such as project management plans, workplans, dashboards, trackers, decision logs, and change request documentation.
• Support PMO and client reporting requirements, including weekly or monthly status reports, resource utilization tracking, and schedule performance updates.
• Assist in preparing materials for project governance or leadership meetings, steering committee meetings, and client briefings.
• Coordinates day-to-day project team activities, timelines, and deliverables across multiple concurrent projects.
• Effectively communicate with stakeholders of varied expertise and/or technical strengths to include collaboration across multi-functional teams to successfully accomplish project requirements.
• Assist with project management, identifying risks, mitigation strategies, and monitoring the risk log to ensure project milestones remain achievable and on track per project scope as defined in statement of work.
• Coordinate teams using client directed methods and/or JMC PMO derived methods to develop documentation to support approach and delivery, tracking, collaborative tools and templates to ensure project goals are met.
• Support the Lead Project Manager for clients across multiple informatics initiatives. Tasks may include: 
  • Serve as central communication coordination point for project team and client, authoring or editing deliverables, preparing meeting agendas and capturing minutes, preparing communication plans, status updates, and maintaining organized documentation repositories with version control.
  • Coordinate directly with hospital, public health, and laboratory stakeholders as needed
  • Coordinate with technical and public health consulting SMEs
  • Maintain awareness of public health data standards, system interoperability concepts, and jurisdictional reporting requirements.
  • Support data collection, requirements gathering, documentation of workflows, business processes, and system needs as applicable to project's scope"
  • Collaborate with informatics, interoperability, and technical teams to create testing and evaluation plans or technical documentation to guide client decision making or usage in public health system implementations, modernization, or transformations

Core Competencies:

• Strong attention to detail and commitment to accuracy and quality
• Ability to anticipate needs and proactively contribute to solutions
• Comfortable working in a fast paced, evolving environments, with shifting priorities.
• Collaborative mindset with focus on service, communication, quality, and problem-solving
• Demonstrates professionalism and discretion when working with sensitive public health data and stakeholders.

Qualifications:

• Bachelor's degree in Public Health, Health Informatics, Information Systems, Healthcare Administration, or a related field.
• 2–5 years of experience as a Project Coordinator or Project Manager in public health, laboratory, healthcare, or a related environment.
• Experience using project management and collaboration tools, such as Smartsheet, Microsoft Project, Jira, Confluence, SharePoint, Microsoft Office Suite, and/or Monday.com (proficiency preferred).
• Experience serving in a Project Coordinator or Project Manager role, or possession of a CAPM, PMP, or equivalent project management certification.
• Experience supporting software development, system implementation, migration, or system integration projects.
• Experience with evaluation, assessment, or consulting engagements.
• Ability to work effectively with cross-functional teams and diverse stakeholder groups in a remote environment.
• Experience supporting projects involving data systems, system implementations, or workflow/process documentation and optimization, particularly within consulting engagements.
• Foundational knowledge of Laboratory Information Systems (LIS) and interoperability standards, including HL7, FHIR, ELR, eCR, and ETOR, as well as the public health surveillance ecosystem.
• Foundational knowledge of coordinating software development projects, delivering technical training, and/or working within health informatics environments.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills, including experience preparing professional documentation, reports, and project materials.

Compensation: The salary range for this role is $70,000 - $100,000 

Final compensation will be determined based on skills and experience. 

What We Offer: 

For full-time opportunities, we offer:

• Competitive pay with Profit Sharing Eligibility 
• Remote-friendly Work Environment 
• Company-paid Medical, Vision & Dental plans for employees and their families
• 401k with company match
• Flexible paid time off (PTO) - minimum of 5 weeks off per year, including holidays
• Health Savings Account (HSA)
• Life insurance
• Long-term disability
• Annual Professional Development Allowance 

About Us

J Michael Consulting (JMC) is a health informatics consulting firm with areas of expertise in laboratory informatics, data standards and interoperability as well as project and program management. Our strong background in public health case reporting, electronic laboratory reporting, quality management, standard implementation, and outbreak notification has helped us successfully tackle a diverse range of projects from internal small-scale implementations to large, cross-agency national programs.