Clinical Coordinator

Description:
 

Job Description Summary:
 

Duties and Responsibilities:

I. Coordinate Clinical Placements

• 1. Work with CCT leadership and Clinical Directors of pre-licensure to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.
• 2. Communicate effectively with the relevant individuals and groups (internally and externally) reporting any concerns to the Director(s) of Clinical Affairs for follow-up.
• 3. Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.
• 4. Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings) from clinical partners that may have an impact on student placement.
• 5. Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.
• 6. Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance during audits.
• 7. Develop and maintain proficiency in multiple applications for all clinical placement activities.

II. Procurement and Management of Clinical Sites
 

• 1. Maintain relationships with existing sites/preceptors to ensure a positive relationship.
• 2. Represent the Samuel Merritt University School of Nursing in a positive and professional manner.
• 3. Prepare, and review for accuracy, the clinical contract request forms and submit to the SMU Contract Specialist for processing.
• 4. Monitor contract status of all clinical sites (new and existing contracts) and notify Directors when contracts expire or need renewal.
• 5. Maintains an accurate database to document status of student displacements and the resolution.

III. Compliance
 

A. CLINICAL SITES

• 1. Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary.
• 2. Submit required clinical/community documents to the sites in a timely and complete manner.
• 3. Submit course syllabi and objectives to clinical/community partners/preceptors prior to the start of the course at their requests.
• 4. Communicate with the hospital partners regarding Preceptorship and provide necessary paperwork/documentation for the student rotation.
• 5. Submit to the clinical/community sites student rosters, contact information and other required information prior to clinical rotations.

B. STUDENTS

• 1. Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.
• 2. Assist AA to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
• 3. Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations. This includes providing students with instructions on how to access, complete and submit.
• 4. Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations
• 5. Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.

C. FACULTY

• 1. Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.
• 2. Assist AA to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
• 3. Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations
• 4. Confirm access for faculty to site specific systems, i.e., OAR (Sutter,) UC Davis and NUIDs Identity; monitor for expiration dates and need for renewal.

IV. General Administrative Support
 

• 1. Receive and direct inquiries from clinical/community sites, preceptors, and students to appropriate administrators, faculty, and staff, as needed
• 2. Assist AA with scheduling on campus electronic health record training for faculty (PL) and students prior to start of clinical/community rotation
• 3. Participate in new student orientation, as appropriate for each program, to provide clinical/community overview and unique requirements
• 4. Assist AA to schedule/arrange new faculty orientation at the clinical/community site; maintain documentation of completion date.
• 5. Collaborate with Program Chair/Course Managers to ensure clinical/community faculty are appropriate for each clinical setting.

MINIMUM QUALIFICATIONS

• Self-starter that takes initiative and independently develops solutions.
• Strong leadership and evaluation skills.
• Excellent communication, written, oral and negotiation skills.
• Excellent interpersonal skills that would support optimal public relations for CCT and the SoN.
• Good judgement and creative critical thinking to solve problems and to develop alternative solutions.
• Handle privileged information in a confident manner.
• Ability to organize and prioritize workload.
• Effective project planning and implementation skills.
• Excellent organizational and operational skills.
• Excellent concentration and attention to details required for an extended period of time
• Extensive computer experience and the ability to use the Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to speak effectively with public, co-workers, faculty and student populations.
• Ability to receive and interpret detailed information through written and verbal communication.
• Ability to read and write clear documents

PHYSICAL REQUIREMENTS

• Considerable time is spent at a desk using a computer.
• Physical ability to lift, bend and flex the upper body.
• Ability to lift up to 20-30 pounds; Ability to push and pull carts.
• May be required to attend conference and training sessions within Bay Area.
• May be required to travel occasionally to offsite campuses and agency locations.

EDUCATION, QUALIFICATIONS AND/OR EXPERIENCE

• Bachelor’s Degree Required

SUPERVISORY RESPONSIBILITIES

• Assist with supervising/managing student employees and work-study projects

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