Accounting - Sup - Accounts Payable (Full-Time)

Job Title: Supervisor - Accounts Payable
Status: Exempt
Reports to: Sr Manager - Accounting
Department: Accounting
Job Code: 12096
Pay Range: $93,700.00 - $100,000.00 Annually
Location:

WHO WE ARE:
Golden 1 Credit Union is among the top credit unions in the country. As a member-owned, not-for-profit cooperative, Golden 1 is guided by the credit union philosophy of “people helping people.” We are committed to empowering our members and uplifting our communities as we create a more equitable and financially inclusive California. We welcome all who embrace our Core Values.

WHO YOU ARE:
You are a detail-oriented accounting operations leader who understands the importance of timely vendor payments, accurate expense recognition, and strong internal controls in a financial institution environment. You communicate effectively with leaders, teammates, vendors and cross-functional partners, and you are comfortable balancing daily production deadlines with audit readiness, issue resolution, and process improvement. You lead with accountability, organization, and curiosity—using digital tools, AP automation, data, and workflow design to improve efficiency and reduce manual work.

WHAT YOU'LL DO:

• Supervise, coach, schedule, and develop the Accounts Payable team, establishing clear priorities, service expectations, productivity standards, and accountability for accurate and timely execution of AP activities.
• Oversee the end-to-end accounts payable process, including invoice intake, approval routing, payment processing, employee expense reimbursements, vendor statement reviews, and exception resolution.
• Ensure invoices and payments are processed in accordance with Golden 1 policies, delegation of authority, contractual terms, budget ownership, regulatory requirements, and established internal controls.
• Review and approve AP transactions, payment batches, vendor changes, employee reimbursements, corporate card activity, and other AP outputs within assigned authority levels and control expectations.
• Manage vendor onboarding and maintenance activities, including W-9 collection, tax identification validation, payment method setup, vendor master data integrity, and controls over vendor changes.
• Support accurate and timely month-end and year-end close activities, including AP accruals, prepaid expense analysis, expense reclasses, cut-off review, open invoice reporting, and reconciliation of AP sub-ledgers to the general ledger.
• Partner with Accounting, Budget Planning & Analysis (BP&A), Finance, Treasury, Business Units, and other internal stakeholders to resolve invoice, payment, budget, and approval issues timely and professionally.
• Serve as a primary escalation point for vendor inquiries and business partner questions, ensuring issues are researched, communicated, documented, and resolved with a high level of service and professionalism.
• Maintain and strengthen AP policies, procedures, desktop guides, and process documentation; update materials in response to system changes, process redesigns, regulatory updates, audit observations, or organizational needs.
• Support internal audits, external audits, regulatory examinations, and tax reporting requirements by preparing schedules, supporting documentation, control evidence, and timely responses to information requests.
• Oversee annual Form 1099 reporting support and related vendor tax compliance processes in coordination with Accounting leadership and applicable business partners.
• Ensure appropriate segregation of duties, approval controls, vendor master controls, payment controls, documentation standards, and fraud prevention practices are maintained within AP processes.
• Prepare and review AP-related reporting, analyses, and metrics for management, including payment volume, invoice volume, corporate credit card trends, aging, exception trends, outstanding approvals, service levels, and process improvement opportunities.
• Facilitate preparation of monthly variance fluctuations and explanations for accounts payable and related expense accounts in coordination with the BP&A team, ensuring variances are researched, clearly documented, and communicated to support accurate financial reporting.
• Foster a positive, collaborative, and results-driven work environment by promoting skill development, coaching for improvement and growth, encouraging ownership, and supporting a culture aligned with Golden 1’s mission, vision, and core values.
• Participate in enterprise initiatives and system implementations as the AP subject matter expert, providing requirements, testing support, change management, training, and post-implementation stabilization.
• Exhibit flexibility and leadership to take on new responsibilities and assignments as identified by management and assist with various ad hoc analyses, projects, and operational needs.
• Develop and maintain an understanding of pertinent regulatory requirements and risks inherent to job responsibilities, establish and maintain control activities that mitigate those risks consistent with the Credit Union’s risk appetite, and ensure operational integrity and compliance with applicable regulations.
• Perform other duties as assigned.

QUALIFICIATIONS AND PREFERENCES:

• Bachelor’s Degree Accounting, Finance, Business Administration, or related field preferred; equivalent related experience may be considered. required
• 5+ years Progressive accounts payable, accounting operations, procurement-to-pay, or related financial operations experience required and
• Prior supervisory, team lead, or demonstrated people-leadership experience required and
• Experience with AP automation, accounting systems, expense management tools, vendor master controls, and digital workflow improvement preferred

WHY JOIN US:
Golden 1 Credit Union provides its employees a market-competitive and internally equitable total rewards compensation package through a variety of programs. These programs are designed to attract, motivate, and retain employees that drive and support the achievement of Our Mission, Vision, and Strategic Goals. The Credit Union is committed a total rewards philosophy built on; a comprehensive compensation package, well-being and work-life balance, career development and growth, rewards and recognition, and a commitment to Diversity, Equity and Inclusion. We believe in fostering a workplace where every employee is recognized, valued, and motivated to contribute their best.

Please view the full job description detailing the complete list of duties and expectations for this role by clicking or copying this URL into your browser: https://golden1.jdxpert.com/ShowJob.aspx?EntityID=2&id=3338

DISCLAIMER/INTENT AND FUNCTION OF JOB DESCRIPTIONS:
The above information on this description has been designed to indicate the general nature and level of work performed by team members within this classification. Because the nature of positions and job functions can change over time, this job description is not designed to contain or be interpreted as a comprehensive inventory of all essential functions, duties, responsibilities and qualifications requirements of team members assigned to this job. Job duties may be changed or modified in the Credit Union’s discretion. The Credit Union will keep team members updated on key functions, duties, and requirements of their position by communications from the Credit Union and by updating the job description from time to time. Any team member with questions about the nature of their job duties is encouraged to consult with their supervisor.