Legal Practice Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. 

KEY RESPONSIBILITIES:

• Complete state and federal court filings and e-filings.

• Prepare legal documents such as pleadings, discovery, briefs, petitions, etc.

• Monitor and maintain attorney(s) case dockets.

• Open new clients and matters and prepare conflict of interest forms. 

• Perform administrative responsibilities and collaborate with other departments such as paralegal services, office services, finance and records. 

• Maintain client and, administrative filing for lawyers following established procedures.  

• Prepare files using FileTrail procedures and maintain appropriate records for storage. 

• Coordinate domestic and foreign travel including hotel, flights, car rentals and prepare travel itineraries and materials for meetings. 

• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes. 

• Answer and screen calls, field inquiries, relay messages, respond promptly to client in a timely manner. 

• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets and PowerPoint presentations. 

• Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers’ biographies. 

• Track, organize, and process expense reports, reimbursements, and check requests using Chrome River. 

• Maintain CLE records for lawyers. 

• Manage and maintain lawyers’ schedules and calendars. 

• Work with Marketing and various office departments to schedule and organize meetings and events.  

• Interface and establish ongoing positive business relationships with clients. 

• Observe confidentiality of lawyer-client relationship. 

• Provide support and accompany team members during trials, including travel as required.

QUALIFICATIONS:

• Minimum of 5 - 10 years of mid- to large-sized law firm experience.

• Advanced experience with e-filing and e-service in state and federal courts.

• Bachelor’s degree preferred. 

• Ability to adapt to changes in work environment and manage competing demands. 

• Strong technical, organizational and administrative skills. 

• Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions. 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), experience with styles, generating TOAs/TOCs. 

• California litigation experience is required.

• Flexibility to work overtime as needed.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, and a substantial Paid Time Off (PTO) program.

Pay Transparency Range:

Qualified candidates with arrest or conviction records will be considered for employment in accordance with the following laws if applicable:  City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law. 

We are proud of our remarkably cohesive culture, which now encompasses more than 2,500 lawyers and business professionals worldwide. We seek to attract and develop the very best talent to work with us.