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Job Summary
The Accounting Specialist is responsible for maintaining accurate financial records, processing transactions, and supporting the day-to-day operations of the accounting department. This role focuses on ensuring data integrity within the general ledger, processing accounts payable and receivable, and assisting with monthly financial reconciliations.
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- Status: Full-Time
- Standard Hours: Monday through Friday, 8:00 AM – 5:00 PM with occasional evenings or weekends required based on volume, month-end closing, or project deadlines.
- Location: St. Charles, MO (This is a traditional office-based role; no remote or hybrid work is available).
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Key Responsibilities
- Financial Data Management: Accurately enter, code, and process financial transactions in the accounting system. Ensure all entries comply with internal controls and established class/job costing structures.
- Accounts Payable (AP): Review, verify, and process invoices. Monitor for fraudulent billing, resolve discrepancies with vendors, and manage payment schedules to optimize cash flow.
- Accounts Receivable (AR): Prepare and send customer invoices, track aging reports, and follow up on outstanding balances to ensure timely collections.
- Reconciliation: Perform bank and credit card reconciliations. Investigate and resolve any variances between the general ledger and external statements.
- Audit Support: Maintain organized digital and physical filing systems. Assist in internal and external audits by providing requested documentation and reports.
- Process Improvement: Identify opportunities to streamline accounting workflows, such as implementing automation tools for invoice processing or improving data retrieval structures.
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Required Qualifications
- Education & Experience: Bachelor’s degree in Accounting or Finance OR equivalent on-the-job experience in an accounting or bookkeeping environment.
- Technical Skills: Proficiency in accounting software and intermediate knowledge of Microsoft Excel.
- Attention to Detail: High level of accuracy in data entry and the ability to spot inconsistencies in complex financial documents.
- Organization: Strong ability to manage multiple tasks and deadlines without compromising data quality.
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Preferred Skills
- Software Expertise: Direct experience with QuickBooks Online and Microsoft Office 365 (including SharePoint, Teams, and Outlook).
- Industry Knowledge: Previous experience with accounting for disaster restoration or construction-related businesses, including familiarity with progress billing and structural repair contracts.
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