ADMINISTRATIVE ASSISTANT

Job DetailsJob Location: Lechler Inc - St Charles, IL 60174Salary Range: $45,000.00 - $50,000.00 Salary/yearSummary: Administers and coordinates a wide range of general administrative related activities, with primary focus on front desk/reception activities and general office administration responsibilities, primarily assisting the CEO, COO, Human Resources and the Accounting department. ESSENTIAL DUTIES AND RESPONSIBILITIES  (other duties may be assigned) Responsible for various reception and front desk functions. Welcome, guide and direct customers, vendors and other visitors  Answer, screen and direct phone calls  Weigh, stamp and prepare all outgoing mail  Maintain mail machine and provide monthly team tracking figures to Accounting  Sort and distribute incoming mail to the President and other staff members  Ensure adequate paper supply in fax machines and copiers  Monthly Calendar  Filing as required General office administration Support CEO and COO with general office work: filing, copying, sorting, tracking and arranging meetings, etc.  Make travel arrangements using Egencia and other company approved travel providers; hotel, air, car, meal, limo, etc. for various levels within the organization  Booking out Lechler company cars to visitors and/or employees  Keep track of approval records for extended and international travel  Prepare conference rooms, arrangements, coffee, water, etc for scheduled visitors and events  Plan various onsite or offsite meetings as directed  Order office supplies as needed or requested and provide appropriate documentation to Accounting  Ordering supplies for break room – coffee, tea, plasticware, cups, etc.  Facilitate other sporadic tasks and events that take place throughout the year  Assist with record keeping as directed by management  Filling out new vendor forms  Support Human Resources and the Accounting department as needed As time allows, assist with marketing activities such as mailings, etc. QUALIFICATIONS:  Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Education and/or Experience: Associates Degree in general administration or equivalent experience. Experience with the use of Microsoft Office products and various computer software applications Language Skills:   Ability to read and interpret simple documents, work instructions and procedure manuals.  Ability to write simple reports and correspondence.  Ability to greet and speak effectively in front of customers, suppliers and other visitors. Mathematical Skills:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.  Ability to apply concepts of basic algebra and geometry. Reasoning Ability:  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; Ability to deal with multiple tasks and situations typically arising in such an environment. Technology Equipment: To perform this job successfully, an individual should have knowledge or Microsoft Office software (Word, Excel, Outlook, PowerPoint) and modern web browsers in a Windows operating system environment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers for pc interface, calculator functions and telephone use; talk and hear.  The employee may be required to reach with hands and arms.  The employee is occasionally required to stand; walk and stop or kneel.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this Job, the employee is exposed to moderate office traffic and typical office environment.  The noise level in the work environment is usually quiet.