Operations Administrator

Description

Summary: The Operations Administrator provides hands-on, day-to-day support to ensure the organization’s operations run smoothly and efficiently. This role assists with a wide range of operational tasks, including supply management, office setup, errands, and basic facilities upkeep. The Operations Administrator also supports front desk coverage as needed, helps coordinate team activities, and contributes to internal logistics for meetings and events.

In addition, this role may provide transitional support to the Donated Equipment Program and assist with equipment handling and customer interactions as assigned. The position requires a high level of reliability, flexibility, and a willingness to support evolving organizational needs through routine, task-based work. 

Responsibilities:

General Operations Support

· Provide routine, task-based operational support as directed by the Operations Manager.

· Support organizational supply needs through requested errands, supply pickups, deliveries, and basic logistics.

· Support office setups, furniture moves, and space adjustments as directed by the Operations Manager.

Reception & Coverage Support

· Serve as front desk coverage during receptionist breaks, lunches, or as needed.

· Support in-person office presence and basic reception needs when assigned.

Facilities & Light Upkeep

· Stock paper products and basic office supplies.

· Perform minor facilities repairs and adjustments as guided by Operations Manager

· Perform light snow or ice touch-ups around entrances as needed.

· Water office plants.

· Refill salt and basic safety supplies when necessary.

· Assist with office setups, furniture moves, and space adjustments.

· General building housekeeping support.
 (Note: Heavy cleaning and janitorial work are handled by vendors weekly.)

Donated Equipment Program (DEP) Support

· Provide transitional support for the Donated Equipment Program as needed.

· Assist with physical handling and movement of donated equipment.

· Support DEP customer interactions and coverage when assigned.
 (DEP support is expected to evolve over time and is not intended to be a permanent core function.)

Team & Office Activities

· Coordinate monthly staff lunches.

· Assist with internal office activities and basic team logistics as assigned.

Errands & Logistics

· Run organizational errands and pick up supplies as needed.

· Support deliveries, room setups, and internal event logistics.

· Track and submit mileage for approved travel.

Other Duties

· Perform other duties as assigned to support organization and operational needs.

Requirements

Qualifications:

Required:

· High school diploma or equivalent.

· Ability to complete physical tasks, including lifting up to 30 lbs.

· Strong reliability, organization, and time-management skills.

· Ability to be on-site during scheduled work hours.

· Willingness to assist with a variety of operational tasks as needed.

· Comfort with routine, hands-on work, and shifting daily priorities.

· Professional communication skills and ability to interact with staff and visitors.

· Ability to pass a background check.

· Valid driver’s license & reliable vehicle.

Preferred:

· Experience in office support, facilities support, or operations-related roles.

· Comfort working in a fast-paced, task-oriented environment.

· Interest in learning broader operational processes over time.

· Microsoft Office 365 experience.

· Experience using hand tools, power tools, and other basic maintenance equipment.

Benefits:

ConnectAbility of MN offers a comprehensive benefits package designed to support the well-being, work-life balance, and long-term financial health of our team members. Benefits include:

· Medical, dental, and vision insurance

· 401(k) retirement plan with company match

· 15 paid holidays (13 set holidays and 2 floating holidays)

· Vacation time accrued at 12 days per year

· 16 Hours of paid Volunteer Time annually

· Minnesota Earned Sick and Safe Time (ESST), in accordance with state requirements

· Consistent weekday schedule

· Opportunities for professional growth and development

· Purpose-driven work supporting individuals and families in our community

Benefits eligibility and accruals are subject to plan guidelines and employment status.

Apply:

Send resume to HR@ConnectAbilityMN.org