Administrative Assistant, School of Nursing

We are located approximately 20 miles north of Boston and parking is free. We are also accessible by commuter rail on the Newburyport/Rockport line. Come and explore Endicott’s seaside locale where employees are an important part of the bustling campus community!

Please apply today if this opportunity looks like the right fit for you.

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Position Overview

The Administrative Assistant provides comprehensive administrative and operational support to the Cummings School of Nursing & Health Sciences. This role is integral to the effective functioning of the School and supports its academic, clinical, and administrative missions. The Administrative Assistant works collaboratively with the Dean, Program Manager, faculty, staff, students, and institutional partners to ensure smooth daily operations, clear communication, and a professional and welcoming environment.

Serving as a key point of contact, the Administrative Assistant supports faculty and staff with scheduling, coordination, documentation, and communication, while also assisting students with administrative inquiries. The position requires strong organizational skills, discretion, attention to detail, and a commitment to inclusive and student-centered service.

About Endicott College

Endicott College is a vibrant community located on Boston’s North Shore, with a beautiful oceanfront campus in Beverly, Massachusetts. We’re known for combining academic excellence with hands-on learning, and we take pride in fostering a supportive environment for both students and employees.

Working at Endicott means joining a close-knit campus community where your contributions matter and where collaboration, creativity, and professional growth are valued.

To learn more about our employee benefits click here.

Key Responsibilities

Administrative Team & Dean Support – 25%

• Provide responsive administrative support to the Dean and administrative leadership.
• Assist with scheduling, meeting coordination, correspondence, and document preparation.
• Track priorities, deadlines, and follow-up items to ensure timely completion.
• Handle sensitive and confidential information with professionalism and discretion.

Smooth Daily Operations – 20%

• Support the efficient day-to-day operations of the School by executing administrative processes accurately and on time.
• Assist with operational logistics related to academic programs, clinical activities, and School events.
• Works closely with the Program Manager to ensure continuity and operational reliability.

Communication & Coordination – 15%

• Serve as a professional point of contact for internal and external stakeholders, including faculty, staff, students, and institutional partners.
• Manage incoming and outgoing communications (email, phone, in-person) in a timely and courteous manner.
• Ensure accurate and consistent information flow between the Dean’s Office and School constituencies.

Faculty & Staff Administrative Support – 15%

• Address faculty and staff administrative needs efficiently, including scheduling support, document processing, and procedural guidance.
• Assist faculty and staff in navigating School and College policies and procedures.
• Support an environment that enables faculty and staff to focus on teaching, scholarship, and service.

Student Support & Experience – 15%

• Provide responsive, respectful, and student-centered administrative assistance.
• Assist students with inquiries related to scheduling, forms, procedures, and referrals to appropriate resources.
• Contribute to a welcoming and organized office environment that promotes a positive perception of the School.

Records Management, Compliance & Special Projects – 10%

• Maintain organized and accurate records, files, and correspondence in accordance with institutional policies.
• Support accreditation, reporting, and compliance-related documentation.
• Complete special projects and assignments as directed by the Dean, contributing to effective leadership and School operations.
• Be an active participant in the life of the College by attending and supporting key events like Commencement, Homecoming, and other all-hands-on-deck gatherings. Show a spirit of collaboration and community involvement, including volunteering when possible.
• Other duties as assigned.

Core Competencies

• Reliability: able to get the job done, available and engaged with the job and the Endicott community.
• Organization: organizes time and resources well so that work is done efficiently and on time.
• Communication Skills: has clear, effective and efficient ways of communicating, both orally and in writing.
• Adaptability: shows a willingness to adopt new ideas and to do things differently.
• Follow Through: takes ownership of projects and sees them through fruition.
• Customer Service: anticipates the needs and responds to queries in a timely, competent, and approachable manner.
• Initiative/Personal Leadership: identifies opportunities for improvement and actively contributes to solutions.
• Team Player: shows a willingness to collaborate and share information, knowledge and experience with team members.

Qualifications and Skills

• Bachelor’s degree required
• Minimum of 2–4 years of administrative experience, preferably in higher education or a complex organizational environment
• Strong interpersonal and written communication skills, with the ability to work collaboratively as part of a team
• Proficiency in Microsoft Office and Google Workspace applications
• Highly organized, detail-oriented, and capable of working independently while exercising sound judgment
• Demonstrated ability to manage confidential information with discretion and professionalism
• Resourceful problem-solver with strong follow-through
• Commitment to inclusivity and fostering a diverse, respectful, and welcoming work environment

Effective Date of Current Version:  January 2026

In compliance with Massachusetts pay transparency law, the hourly pay range for this position is $23.00–$30.00 per hour. Endicott College considers factors such as (but not limited to) job responsibilities, relevant experience, skills, internal equity, and external market data when determining pay. The final hourly rate is determined by the Human Resources Office based on these factors. This range reflects base pay only and does not include benefits or other compensation.

Effective Date of Current Version:  January 2026