Scheduled Hours

Position Summary

Responsible for providing administrative assistance to the Director, Global Health Center (GHC). Activities include scheduling meetings, preparing confidential reports and correspondence, taking and distributing meeting notes, coordinating research-related activities between GHC faculty/staff and partners around the world. Provide administrative support and coordination for all GHC programs, including research-related activities, conferences, workshops and other activities as needed.

Job Description

Primary Duties & Responsibilities:

Coordinate all activities related to Director, GHC research grants.
Schedule meetings, prepare confidential reports and manage GHC files.
Prepare travel itineraries and meeting agendas, assist with travel arrangements (i.e., flights, hotel reservations, etc).
Prepare and submit financial travel reports for reimbursement.
Attend GHC meetings with global partners, take notes, transcribe and distribute notes to attendees as requested; write summaries and reports of meetings.
Assist preparing contracts, presentations and legal documents.
Create and prepare PowerPoint, reports, Excel financial worksheets.
Plan, coordinate and manage events and programming for the Global Health center.
Receive and screen telephone calls and take accurate messages.
Respond to and resolves administrative problems, tasks, questions and inquiries on behalf of the Global Health Center.
Maintain administrative files for the department. Assist with special ongoing at the request of supervisor or as they arise.

ADMINISTRATIVE ASSISTANCE TO THE GLOBAL HEALTH CENTER

Coordinate the Global Health Center/IPH Summer Research Program. Organize and maintain applicant files, respond to applicants and mentors, coordinate applicant evaluation process, manage applicant database, update alumni database, assist with onboarding process of selected participants, makes/coordinates travel for international projects, coordinate site visits and social events, assist in conducting program evaluations, prepare materials for use in the program.
Assist with the organization of the various Global Health Center activities, conferences and lectures, including but not limited to the following: Annual Global Health and Infectious Disease Conference; Global Health Work in Progress; Seminars and other activities.
Assist with development of the Global Health Center newsletter
Coordinate professional activities with GHC faculty and administrative personnel
Perform other duties as assigned

Working Conditions:
Job Location/Working Conditions

Normal office environment
Ability to travel to various on- and off-campus locations

Physical Effort

Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)

Equipment

Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Computer Literacy, Confidentiality, Financial Systems, Human Resources (HR) Software Systems, Independent Decision-Making, Interpersonal Communication, Learning Quickly, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Online Meeting Software, Organizing, Problem Solving, Professional Etiquette, Sound Judgment, Stress Management, Student Information Systems, Teamwork, Working Independently, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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