Bookkeeper/Business Manager

Job Summary

The Business Manager / Bookkeeper assists the Pastor in the administration of the parish’s temporal (financial and operational) affairs. This role ensures responsible stewardship of parish resources in accordance with Catholic Church teachings, diocesan policies, and generally accepted accounting practices.

Job Responsibilities

• Accounts Receivable via QuickBooks receive Deposits, on-line deposits, matching gifts, any funds received for weddings, funeral, rentals, etc.
• Accounts Payable, enter and pay all invoices for Parish, based on management of budget and fund availability.
• Prepare Payroll (every 2 weeks) and enter Lawson & 1099’s (at year’s end – these mostly athletic officials).
• Reconcile the following statements all bank accounts.
• Endowment entries, send letters of thank you to donors and track the endowment board for any new plaques to be added for donor names.
• Liquor Permits: Shrewsbury, County and State for parish events. In addition, renew yearly licenses for city, county and state. There are 15 total.
• Work with the Archdiocese regarding major building repairs/maintenance at St. Michael as well as the former Cure of Ars parish.
• Reconcile credit cards.
• Misc. jobs: Answer phones, purchase supplies
• Oversee various jobs pertaining to the maintenance worker.

Job Requirements

• Track and remit all special collections due to the archdiocese, in addition to St. Vincent DePaul collections to be paid to the St. Vincent dePaul.
• Errands: Post office, banking as often as needed.
• Help team as needed.
• Manage all Human Resource need.  Monitor and track all sick time, vacations, holidays for each employee.
• Manage all contracts for services, such as snow removal, yearly maintenance contracts at both parishes, trash, cable, phone, recycle, yard waste.
• Manage and conduct all business transactions necessary to run a smooth campus.
• Seek and negotiate any contracts needed for projects of a construction nature for the parish campus.  Always follow up on various ongoing projects. 
• Prepare annual budget, year-end reports, internal audits, grant writing applications, parish loan request. Prepare the state of parish report for annual updates to the parish.
• Manage all fundraising events proceeds and invoices for various events throughout the year. 
• Work with Finance committee and attend all Finance Committee meetings.
• Manage annual rotation of archiving folders, all financial information must be retained for (7) years.  Employee files are a permanent record. 
• Attend and participate in any ongoing training offered by the Archdiocese for the welfare of the parish.  This includes any new training and/or best practice panels that are selected by the Archdiocese.