Leasing Manager

Job Summary

The Archdiocese of St. Louis seeks a detail-oriented, mission-aligned professional to oversee the administration, execution, and ongoing management of the Archdiocesan lease portfolio.

This role ensures that all lease agreements are accurately structured, properly documented, financially tracked, and pastorally managed. The Leasing Manager serves as a disciplined steward of lease operations, supporting pastors, parish business managers, and Archdiocesan leadership in ensuring that property use reflects both sound financial practice and respect for the mission of the Church.

While the Director of Real Estate Strategy sets long-term portfolio direction, the Leasing Manager ensures operational excellence in day-to-day lease administration and compliance.

Job Responsibilities

First 90 Days: Stabilization, Organization, and Portfolio Clarity

• Conduct a comprehensive review of all active leases, renewal schedules, and rent escalation terms.
• Audit lease files to ensure documentation, insurance certificates, and compliance records are complete.
• Begin digitization and organization of lease documents into a centralized, searchable system.
• Establish consistent electronic filing protocols for executed leases and supporting documents.
• Reconcile lease payment tracking with Finance and Shared Accounting.
• Identify delinquent rent issues and develop appropriate resolution plans.
• Assess current lease tracking systems and recommend improvements where necessary.
• Meet with pastors and parish business managers to understand local lease concerns and support needs.

The emphasis during this period is disciplined organization and risk mitigation. Clear documentation and reliable systems protect the Church’s interests and strengthen long-term stewardship.

Key Responsibilities

Lease Administration & Execution

• Coordinate the showing of available properties in collaboration with brokers and parish leadership.
• Lead lease negotiations for new agreements and renewals in coordination with pastors.
• Prepare lease documents in consultation with General Counsel as required.
• Distribute and track lease agreements through execution.
• Maintain accurate lease files in both electronic and archival systems.
• Track renewal dates, rent escalations, and key lease milestones.

Financial Coordination & Rent Management

• Coordinate with the Archdiocesan Finance Office to ensure accurate rent receivables.
• Review rent reports and identify payment discrepancies.
• Address delinquent rent matters with professionalism and prudence.
• Negotiate payment arrangements when appropriate while protecting Archdiocesan interests.
• Ensure proper documentation is provided to Finance for all executed leases.

Compliance & Risk Management

• Maintain current liability insurance documentation for all lessees.
• Coordinate with parishes to ensure tenants maintain proper coverage.
• Support tax exemption filings and real estate tax reviews.
• Assist in documentation required for compliance with regulatory or environmental requirements.
• Ensure all lease files meet documentation and audit standards.

Property Coordination

• Serve as liaison between lessors and lessees on lease-related issues.
• Support closed parish properties by coordinating vendor services as directed.
• Coordinate with Facilities regarding maintenance or service concerns affecting leased properties.
• Address utility transfers, ordinance notices, and property-related correspondence.

Job Requirements

• 5–10 years of experience in lease administration, property management, or real estate operations.
• Strong understanding of lease structures, rent escalation clauses, and contract documentation.
• Experience working in multi-site or institutional environments preferred.
• Strong organizational and documentation discipline.
• Ability to manage multiple leases and deadlines simultaneously.
• Proficiency in lease tracking systems and Microsoft Office.
• Bachelor’s degree preferred.
• Practicing Catholic preferred.

Leadership Profile

The Leasing Manager must demonstrate:

• High attention to detail and follow-through.
• Calm and respectful communication with pastors, tenants, brokers, and Finance staff.
• Ability to manage sensitive matters with discretion.
• Strong organizational discipline and system thinking.
• A steady presence when resolving tenant or rent disputes.
• Commitment to responsible stewardship of Church resources.

Lease administration requires care, consistency, and accountability to protect the long-term interests of the Church.