Parish Bookkeeper

Job Summary

Reports To: Pastor
Location: Immacolata Parish, Archdiocese of St. Louis
Position Type: Full-Time (Non-Exempt)

Immacolata Parish, a vibrant Catholic community in the Archdiocese of St. Louis, is seeking a detail-oriented and trustworthy Full-Time Parish Bookkeeper. This position is responsible for maintaining accurate financial records for the parish and school, processing payroll, managing accounts payable and receivable, preparing monthly and annual financial reports, and ensuring compliance with Archdiocesan financial guidelines and procedures.

Job Responsibilities

• Maintain accurate and up-to-date financial records using QuickBooks or other Archdiocesan-approved accounting systems.

• Process accounts payable and receivable, ensuring timely payment of invoices and accurate recording of income.

• Prepare, review, and reconcile monthly bank and financial statements.

• Process payroll in coordination with the Archdiocesan Payroll Department and ensure timely submission of payroll taxes and reports.

• Maintain employee records related to compensation, benefits, and tax documentation.

• Assist with preparation of the parish and school annual budgets and forecasts.

• Prepare monthly, quarterly, and annual financial reports for the Pastor and Finance Council.

• Ensure compliance with Archdiocesan accounting policies, internal controls, and audit requirements.

• Assist with the annual parish financial report to the Archdiocese.

• Coordinate and support external audits as necessary.

• Maintain confidentiality and security of all parish financial data.

• Provide bookkeeping support for parish fundraising events, tuition payments, and offertory collections as needed.

Job Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.

• Minimum of 3 years bookkeeping/accounting experience, preferably in a non-profit or parish setting.

• Proficiency in QuickBooks, Microsoft Excel, and standard office software.

• Strong attention to detail and accuracy.

• Understanding of basic accounting principles and financial reporting.

• Familiarity with payroll processing and benefits administration.

• Ability to work independently and manage time effectively.

• Commitment to the mission and values of the Catholic Church; practicing Catholic preferred.