Protocol Officer

The Protocol Officer – Mid, is a core member of the protocol team responsible for the detailed planning and hands-on execution of official visits, ceremonies, and special events. The mid-level Protocol Officer works under the guidance of senior protocol staff to manage a variety of logistical and procedural tasks, ensuring that all events are conducted with precision and in accordance with established etiquette. The contractor will manage direct coordination with distinguished visitors and their staffs, manage event components from start to finish, and serve as a knowledgeable resource on protocol matters for the organization.

Work will be performed at the customer site in St. Louis, MO.

The hiring of this position is contingent upon contract award. Anticipated award is fall of 2026

Duties May Include:

• Coordinate the end-to-end logistics for visits by distinguished guests, including arranging accommodations, transportation, and detailed itineraries.
• Draft and prepare essential event documents such as official agendas, biographies, scene-setters, and sequence of events.
• Serve as an official escort for visitors, accompanying them to meetings and events to ensure their needs are met and the schedule is maintained.
• Assist in the planning and execution of official ceremonies and social functions, with specific responsibility for tasks like seating arrangements, invitation management, and menu coordination.
• Function as a point of contact for inquiries from internal staff, external organizations, and vendors regarding event logistics and protocol requirements.
• Manage the inventory of official gifts, flags, and other protocol assets, and assist with the selection of appropriate gifts.
• Conduct research on cultural customs, biographical information, and diplomatic etiquette to support event planning.
• Provide on-site support during events, including managing registration, directing guests, and resolving logistical issues as they arise.