Controller

MISSION STATEMENT: To transform lives through love and service

SUMMARY: The Controller is responsible for a broad spectrum of accounting functions and business practices that relate to the financial integrity of the District Office and its multiple operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

• Establish practices and procedures that ensure accurate financial data and reporting for all business operations and will maintain, update and retain all records in a secure manner
• Reconcile all Balance Sheet accounts by the 15^th of the following month or quarter, depending on account reconciliation schedule
• Oversee Accounts Receivable function - approve daily bank deposit coding, record ACH and wire transfers between bank accounts, approve bank reconciliation and post transactions to GL 
• Oversee Accounts Payable function - review accounts payable invoices for accuracy and approvals, approve ACH transactions and checks for processing. Ensure all invoices submitted to Finance are processed in a timely manner
• Oversee Payroll function - review and approve bi-weekly payroll submission and bi-weekly salary and benefits journal entry prepared by Sr. Accountant. Backup Payroll Manager to submit payroll when necessary.
• Assist and provide backup with quarterly regional and agency cost allocations
• Assist with grant budget preparation by providing financial data as requested for various grant applications
• Assist Executive level staff and Administrative Department leaders with the preparation of Annual Budgets, provide monthly financial statements, to include monthly and year-to-date actuals versus budget
• Assist with the preparation of monthly Financial Statements for the Finance Committee and Board
• Work with Audit firm to provide all information required for the annual audit and 990
• Attend mandatory staff meetings
• Actively participate in the PQI process
• Prepare special reports and documents as needed for CEO, Chiefs, Deputy Chiefs, Directors and managers
• Perform other duties that may be assigned by the CEO, Finance Committee, the Board and/or the Chief Financial Officer 

OTHER RESPONSIBILITIES:

• Complies with all applicable training requirements
• Complies with all company safety, personnel and operational policies and procedures
• Complies with work schedule to ensure effective operations of Agency programs 
• Contributes positively as a member of a productive and cooperative team
• Performs other duties as necessary to fulfill the St. Vincent de Paul CARES Inc. Mission

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.) 

• Able to speak, write and understand English 
• Possess basic computer skills
• Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups
• Flexible work schedule including evenings, nights, weekends and holidays
• Ability to set appropriate limits, work under deadlines and multi-task
• Ability to organize, prioritize, self-motivate, and deliver results
• Excellent communication and listening skills
• Possess strong work ethic
• Successfully pass background screenings
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
• Must have reliable transportation
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process
• Mission-driven attitude supplemented with integrity and passion
• Adherence to the highest ethical standards, personally and professionally 
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
• Evidence of deep alignment with St. Vincent de Paul CARES Inc. Mission and Values 

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.) 

• Ability to assume independent responsibility, take initiative, delegate responsibilities 
   and multi-task
• Ability to gain support and communicate with all levels within the organization
• Demonstrated managerial integrity & accountability
• Demonstrated skills in budgeting, fund-raising, planning and program development
• Strong leadership skills to facilitate planning and organizing effective social service programs and activities
• Self-directed, mission driven attitude supplemented with integrity and passion
• Action oriented, innovative and adaptable
• Adherence to the highest ethical standards, personally and professionally

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

Bachelor’s degree with public accounting background, CPA preferred with minimum of 5 years of financial management experience, non-profit background and experience with funding agencies preferred

The position also requires computer proficiency in Microsoft Excel, Word and other accounting software products such as SAGE Intacct

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation; standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. 

MENTAL DEMANDS: Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors and employees at all levels within the Agency. 

WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule, or work odd hours. All information associated with the Agency is confidential. 

Benefits: 

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long-Term Disability
• 120 hours of PTO accrued biweekly starting on day 1 of employment 
• 13 Paid Holidays to include Employee’s birthday and Date of Hire 
• 403(b) with employer match up to 3%

St. Vincent de Paul CARES Inc. is an Equal Opportunity Employer.

NOTE: This job description does not constitute an employment contract, written, implied or otherwise, other than an “at will” and/or grant funded position. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer (St. Vincent de Paul CARES, Inc.) at the discretion of the employer, or as the needs of the employer and/or requirement of the job change. Changes can be done formally or informally, either verbally or in writing. St. Vincent de Paul South CARES, Inc. explicitly reserves the right to modify any of the provision of this job description at any time and without notice. This job description is not intended to be all-inclusive; the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential function does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

EMPLOYEE ACKNOWLEDGMENT AND RECEIPT: I have read this job description and acknowledge its receipt with my signature below. I feel that I am qualified and able to perform all duties as outlined. I also understand that any false misrepresentation of facts regarding my qualifications is grounds for immediate termination. I understand that my job duties may not be limited to those listed as the exact nature may vary as program, project elements, and priorities change in the future. I understand that this job description may be updated as needed. I have read my job description and understand the duties and responsibilities of my position, and my supervisor has reviewed them with me.