Chief of Staff

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Representative Hai Pham is recruiting for a full-time Chief of Staff to serve the people of House District 36.  The Oregon Legislature is a fast-paced work environment that requires an experienced Chief of Staff, well-versed in managing competing deadlines and priorities with a high level of detail.

The Chief of staff serves as a staff advisor and office manager. This position works closely with the Representative to develop and execute legislative priorities, manage the day-to-day operations of the legislative office, build relationships with constituents and community partners, and ensure the Representative is well prepared to advance legislative priorities, committee work, public events, and constituent meetings.

The ideal candidate is a highly organized and collaborative professional with a strong knowledge of the Oregon State Legislature and House District 36. The Chief of Staff must be able to manage competing priorities, exercise sound judgement, and communicate effectively with diverse audiences, and maintain a high level of professionalism.

This is a full-time, continuing position beginning in September 2026. During Oregon legislative sessions, staff work in the Oregon State Capitol in Salem, Oregon. Flexibility to work non-traditional office hours, including nights and weekends, and willingness to travel within Oregon will be required.

Representative Hai Pham represents House District 36, which includes South Hillsboro, West Beaverton, and unincorporated Washington County. Rep. Pham is a pediatric dentist focused on making evidence-based policies that will help all Oregonians and families achieve healthier and equitable communities. Rep. Pham serves as the Chair of the House Behavioral Health Committee, Vice Chair to the House Rules Committee, and a member of the House Health Care Committee.

Key Responsibilities:

Legislative Strategy and Policy:

• Supporting the Member in efforts to advance the policy agenda and legislative goals of the office. Develops and implements legislative strategies.
• Provides counsel, guidance, and feedback on legislative and policy decisions.
• Monitors committee hearings and floor debates and reports legislative action or developments.
• Works with legislative counsel to draft or amend legislation.
• Attends and staff committees, work groups, task forces, meetings, tours, and other events on behalf of the Representative.

Constituent and Community Engagement:

• Research and drafting written internal and public facing materials such as letters, speeches, testimony, policy briefs, newsletters, constituent responses and communications.
• Schedules and coordinates meetings, town halls, and other events.
• Provides responsive constituent services, such as tracking and assisting with responses to constituent communications, acting as a liaison to constituents, and helping to provide constituents with resources and solutions.

Office Management:

• Manages the day-to-day office activities, including clerical tasks, record-keeping, research, and report preparation.
• Interfaces with the general public, constituents, lobbyists, business leaders, other legislators, legislative staff, and interest groups to understand issues.
• Acts as the primary contact for all visitors and answers phone and email.

To view the position description in its entirety, please click here.

Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position.  Applications received without both documents may not be reviewed.

How to Qualify:

Your application must demonstrate: Bachelor’s degree and five (5) years of related experience.

*An equivalent combination of education and experience sufficient to demonstrate the ability to perform the duties of the position may be considered.

PREFERRED SKILLS & ABILITIES

• Demonstrated experience and fluency with the following software: OLIS, Google Suite, Outlook Teams, and Zoom.
• Knowledge of current policy conversations and legislative issues relevant to Oregon, Washington County, and the district

We encourage you to review the position description in its entirety, determine whether your skill set and passion for policy would be a good match for this position, and apply.

TO APPLY:

IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system, "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday, and it will read and generate your Work History! Be sure to attach a cover letter and resume.

CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

Attach your current cover letter and resume. Applications submitted without both documents may not be considered.

Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.

This announcement closes at 11:59 PM on the listed close date.

SPECIAL INFORMATION:

• The Capitol building is located at 900 Court Street NE, Salem, OR  97301.  Regardless of any remote work agreement granted by your Appointing Authority in accordance with Legislative Branch Personnel Rule 26, you may be required to report to the Capitol Building under short notice.  Every effort will be made to provide reasonable notice.  While working from home, personal, stable, and high-speed internet access will be required to perform the functions of this position.
• Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
• The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically be subject to a mandatory employee contribution to PERS.
• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.
• An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357.  An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.
• Work Authorization:  The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Senior Human Resource Specialist, at aimee.steketee@oregonlegislature.gov or (503) 986-1373.
• The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.