HR Analyst (Human Resource Analyst 1)

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Job Description:

At the Oregon State Fire Marshal (OSFM), our mission is simple yet crucial: to protect people, property, and the environment from fire and hazardous materials. Guided by a set of unwavering values, we strive to uphold integrity, dedication, leadership, partnership, and service to others in all we do.

The OSFM actively supports a workforce representative of the communities we serve. We embrace diversity, practice inclusive excellence, and strive for equity and belonging to maintain a workplace where everyone is treated with respect and dignity. We value all lived experiences and welcome members of historically underrepresented racial/ethnic groups, LGBTQIA2S+, women, individuals with disabilities, veterans, and others to apply.

The OSFM is recruiting for an HR Analyst (Human Resource Analyst 1). We are seeking an approachable, team‑oriented Human Resource Analyst to join our small but highly collaborative HR team. In this role, you will provide essential support to employees and managers by administering protected leave programs, coordinating recruitments, orienting new employees, assisting with payroll processes, and maintaining accurate personnel data. You’ll apply HR laws, policies, and procedures while offering clear, supportive guidance that helps employees navigate complex processes with confidence.

This role is ideal for someone who values strong working relationships and thrives in a service‑focused environment. As a key point of contact for HR questions, you will contribute to a positive, respectful workplace by being responsive, professional, and easy to approach. You will also be relied upon to safeguard confidential information, make thoughtful decisions, and manage sensitive matters with professionalism and care. If you enjoy working closely with others, solving problems, and making a meaningful impact across an organization, this role offers an opportunity to grow your HR skills while supporting a mission‑driven agency dedicated to serving the people of Oregon.

Become a part of the OSFM team and together, let's continue working towards a safer, more resilient Oregon for everyone!

Position Details:

• Click here to review the complete position description.

• This is a full-time, permanent position and is management service and not represented by the union.

• This position is based at our Salem office in Oregon.

• This position will report to the office Monday-Friday.

• The salary listed is the non-PERS qualifying salary range. When the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

Minimum Qualifications:

• A bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority; OR

• Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience; OR

• Three years of Human Resource paraprofessional or technical-level experience.

The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

Valid certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.

Valid certification as a PSHRA-CP from the Public Sector HR Association substitutes for one year of professional human resources experience.

Desired Attributes:

• Experience using Workday to process HR tasks and functions (preferred)

• Skill in ensuring accuracy and compliance with state payroll and time entry processes in Workday

• Knowledge and ability to administer protected leave programs, including FMLA, OFLA, and Paid Leave Oregon

• Ability to work effectively as part of a team and build strong interpersonal relationships

• Experience performing audits or verifying the accuracy of data

• Proficiency using SharePoint for document management and collaboration

• Experience coordinating or managing training through Workday Learning

Preference may be given to candidates with Workday and/or State of Oregon HR experience.

You are required to upload your resume describing how you meet the minimum qualifications and cover letter describing how you meet the desired attributes listed above. Attachments must be in MS or PDF format. Failure to provide the required attachments will result in disqualification of your application.

Please make sure the qualifications and attributes you possess are clearly demonstrated in your attached documents. Following these instructions and providing this information will be used to determine which candidates will be selected to move forward in the process.

How to Apply:

• For step-by-step instructions click Search for Jobs and Apply for External Candidates or Jobs, search & apply for current state employees.

• Your application and resume will also be used when completing a pay equity assessment. The pay equity assessment determines your salary so a complete, current, and detailed history of work, education, and other experience is helpful.

• Upload your required attachments to the Resume/Cover Letter section of the application.  Your attached resume should include the beginning and end dates with the month and year for each employer.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

• After you submit your application, please respond to the public records request authorization and gender identity tasks. These tasks will come after your submission.

• Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. NOTE: If claiming candidate preference please be sure to check your Workday account regularly for pending tasks.  For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at 1-800-692-9666.

• If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act, please email our recruitment team at OSFM.HumanResources@osfm.oregon.gov.

Benefits of Joining Our Team:

• Work/life balance; paid vacation, sick leave, 11 holidays, 24 hours of personal business leave, and a floating day off each year.

• Medical, vision, dental (with most only 1%-5% employee share), and life insurance as well as additional optional benefits.

• Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.

• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

• Abundant advancement opportunities within the agency and throughout State of Oregon government that carry your seniority and benefits with you.

• Opportunities to expand your technical and professional skills.

• Meaningful work with others who are passionate about public service.

• Make a difference in the lives of Oregonians.

Additional Information:

• This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

• Criminal Records Check - Employment in any position with the OSFM for all prospective employees is contingent on passing a criminal background and fingerprinting check. Circumstances of any criminal conviction will be reviewed to determine eligibility for the position under recruitment.

Helpful Links & Resources:

• Oregon Job Opportunities Webpage

• How to Set Job Alerts

• Workday Applicant FAQ

• What You Need to Know to Get the Job

• Pay Equity Information & Resources

The OSFM does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. The OSFM is an E-Verify employer.

The OSFM is an Equal Opportunity, Affirmative Action Employer committed to Workforce Diversity.