Medical Records Tech

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Scan and attach all internal and external correspondence and electronic medical reports into patient' medical record chart according to filing system.

• Pulls charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart.

• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.

• Releases medical records information to persons or agencies according to State and Federal regulations.

• Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.

• Picks up out guides at designated locations and returns to Medical Records.

• Catalogue charts for storage and keeps electronic reports of those records.

• Submits request for chart retrieval from storage if needed to comply with a medical records request.

• Makes copies of dictated interval notes accordingly. Monitors physician dictation and makes sure it is completed in the EMR (electronic medical record) and alerts physicians who are behind.

• Keeps a record of new patients for weekly physicians OCM meetings

• Follows policies and procedures to contribute to the efficiency of the front office Provides back-up assistance as needed by front office staff.

• Sends out dictations to referring providers via manual faxing, right fax, or electronically “Direct Message” (direct message via EMR is required for MIPS.

• In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment.

• Logs FMLA/Disability forms for provider completion.  Will mail or fax forms and contact patient once completed.

• Sends outgoing faxes and distributes incoming faxes.

• Prepares correspondence, memos, forms and other typing as requested by supervisor.

MINIMUM QUALIFICATIONS:
High school diploma or equivalent required. Position requires 3-5 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred.  Knowledge of electronic health record systems.  Time Management, Organization, Attention to Detail and Quality Focus skills needed.

Pay Scale:  The general pay scale for this position at BRCC is $13.27-$20.41. The actual hiring rate is dependent on many factors, including but not limited to prior work experience, education, job/position responsibilities, location, work performance, etc.