Purchasing Assistant

We are seeking a Purchasing Assistant to support procurement in administrative tasks including, sourcing and procuring high-quality products, creating and processing purchase orders, maintaining vendor records, and ensuring timely delivery of goods. This role will collaborate with various departments to ensure smooth operations for our new and existing anaerobic digestor projects.

This position offers an exciting opportunity to work on innovative projects and contribute to the development of sustainable resource recovery infrastructure, including pioneering anaerobic biotechnology.

Key Responsibilities

• Enter, update, and maintain purchasing data in ERP or procurement systems with a high degree of accuracy

• Maintain organized purchasing files and records in accordance with company procedures..

• Prepare, process, and track purchase orders (POs) and requisitions in accordance with company policies.

• Track Certificate of Insurance (COI) renewals and maintain up-to-date documentation and details in system of record.

• Maintain master Purchasing List and vendor Prequalification files..

• Conduct vendor prequalification research and maintain subcontractor prequalification files

• Identify and escalate potential issues related to pricing, quantities, or delivery schedules

• Coordinate with vendors regarding order status, delivery timelines, and documentation.

• Monitor open purchase orders and follow up to ensure timely delivery and resolution of discrepancies.

• Assist with invoice matching and documentation support for accounts payable.

• Assist with inventory management and coordinate with the inventory management team to ensure optimal stock levels at the operating projects.

• Evaluate supplier performance based on quality, cost, delivery, and service.

• Ensure compliance with all relevant laws, regulations, and ethical standards in procurement activities.

• Support purchasing staff with reporting, data analysis, and administrative tasks as needed.

• Monitor office supply inventory and assist with office ordering as needed.

Required Skills & Experience

• High School Diploma, or equivalent required; associates degree, in business, supply chain, or related field preferred.

• 1-3 years of experience in purchasing, administrative support, or data entry.

• Strong organizational and time management skills

• Excellent analytical and problem-solving abilities.

• Ability to prioritize multiple tasks in a fast paced environment.

• Strong communication and interpersonal skills.

• Attention to detail and accuracy in data entry.

• Ability to work independently while collaborating effectively across departments.

• Basic understanding of procurement and inventory management concepts.

• Proficiency in Microsoft Office (Word, Excel, Outlook) , procurement software and ERP systems.

Key Competencies

• Detail-oriented with a high standard for accuracy

• Efficient and dependable in a deadline-driven environment

• Strong follow-through and accountability

• Adaptable and able to handle shifting priorities

• Professional and responsive communicator

Compensation & Benefits

• Competitive salary based on experience

• Eligible for bonus & Company equity plan

• Comprehensive benefits (healthcare, dental, vision, 401(k))

• Expense reimbursement for work-related travel

Location & Travel

• This role is based in our Headquarters is in Salem, NH

• Fast-paced environment with recurring tasks and deadlines

• Minimal travel required

PurposeEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

PurposeEnergy does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of PurposeEnergy and PurposeEnergy will not be obligated to pay a placement fee.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.