Essential Responsibilities

Accounting Operations

Process accounts payable, including invoice coding, approvals, vendor payments, and vendor record maintenance.
Manage accounts receivable functions, including customer billing, payment processing, account reconciliation, and record maintenance.
Monitor AR aging reports and proactively follow up on past-due accounts.
Communicate with customers regarding outstanding balances and coordinate payment arrangements when needed.
Assist with month-end and year-end accounting activities, account reconciliations, journal entries, and general ledger maintenance.
Support preparation of financial reports, management reporting, budgeting, forecasting, and special accounting projects.
Assist with annual reporting requirements, including 1099 preparation.

Payroll Administration

Process payroll for multiple companies and pay schedules, ensuring timely and accurate employee payments.
Review and verify timecards, payroll data, earnings, deductions, benefits, accruals, and reimbursements.
Process employee payroll changes, including new hires, terminations, wage adjustments, and leave-related updates.
Maintain payroll records and respond to payroll-related questions.
Assist with year-end payroll activities, including W-2 preparation and reporting.

Payroll Tax & Compliance

Ensure accurate payroll tax calculations, reporting, and remittance of federal, state, and local payroll taxes.
Support payroll audits and maintain compliance with applicable payroll laws and regulations.
Work with payroll providers and internal stakeholders to resolve payroll and tax-related issues.

Cross-Company Support

Provide accounting and payroll support to multiple companies within the organization.
Assist with process improvements, system enhancements, special projects, and other duties as assigned.

Qualifications

Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
3+ years of accounting, bookkeeping, payroll, or related experience preferred.
Experience with payroll processing, payroll taxes, accounts payable, accounts receivable, and general accounting principles.
Multi-company accounting or payroll experience preferred.
Proficiency with accounting software, payroll systems, and Microsoft Excel.
Strong attention to detail, organization, and problem-solving skills.
Ability to handle confidential information with discretion.
Strong communication and customer service skills.
Valid driver's license, acceptable driving record, and ability to meet insurability standards.
Ability to pass a background check and maintain a substance-free work environment.

Our Values

We are committed to:

Foundation of Integrity – Doing the right thing and acting in the best interest of others.
Positively Inspiring Others – Treating people with care, compassion, and respect.
Serving with Commitment – Demonstrating a heart for service and strong relationships.
Excellence – Delivering the highest quality service to our customers.

Benefits

Learn more about this Employer on their Career Site

Accounting & Payroll Specialist