Executive Assistant for Administration and Finance

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Job Summary

The Administration and Finance Executive Assistant will provide high-level administrative support to the Vice President of Administration and Finance and Associate Vice President of Financial Affairs. This role is critical to ensuring the smooth operation of executive functions and requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.

The incumbent will manage complex executive calendars, including scheduling meetings and coordinating across multiple stakeholders. They will arrange travel and complete expense reports, work orders, requisitions, invoices, vouchers, timesheets, etc. ensuring accuracy and timeliness. Prepare and edit correspondence, presentations and other documents. Serve as a backup for financial processes and as a primary point of contact for the A&F Division and will manage special projects as assigned. 

A successful candidate will handle all information confidentially, with professionalism and discretion and will anticipate executive needs and proactively resolve issues.

Authority and Accountability

This role will report to the Vice President of Administration and Finance and the AVP of Financial Affairs. Work interactions will include all SU departments, Faculty, Staff along with other USM schools.

Our roles are fast-paced and focus on analyzing challenging problems and coming up with solutions to a variety of operational critical issues, all while running various projects and initiatives. The incumbent must be very detailed, self-motivated, results oriented, and an excellent communicator.

Required/Minimum Qualifications

EDUCATION: High School Diploma or GED.

EXPERIENCE: Six years secretarial experience, one year of which was providing primary secretarial support to a key administrator.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business English, spelling, grammar, and arithmetic; of UMS policies and procedures and the institution's purpose, goals, and procedures. Thorough knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information. Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction. Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. ​

Preferred Qualifications

• Bachelor's degree and experience with Workday. 
• Work experience in a higher education environment strongly preferred.

Additional Job Information:

The position is a full-time, non-exempt (confidential) state position with comprehensive benefits.

Priority will be given to applicants who apply by February 5, 2026. However, the position will remain open until filled.

Please note, only applications submitted through Salisbury University’s Online Employment Application System will be considered. Any supporting documents must be uploaded with the online application, as documents sent via email will not be accepted. Additionally, three professional references will be required during the final stages of the hiring process. Candidates will be notified prior to their references being contacted.

Salisbury University (SU) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. SU is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.