Operations Assistant

Job DetailsJob Location: Salisbury, NC 28144Position Type: Full TimeJOB SUMMARY The Clinic Operations Assistant delivers comprehensive administrative, facility, and compliance support to ensure smooth daily operations. Reporting directly to the Director of Operations, this role acts as a vital coordinator, balancing general maintenance, vendor management, and strict OSHA safety compliance with daily clinic scheduling. The ideal candidate is a highly organized, detail-oriented problem solver who thrives in a dynamic medical environment and is dedicated to keeping clinic infrastructure running seamlessly to support our patient care teams. ESSENTIAL FUNCTIONS Facility Maintenance: Perform minor clinic repairs, conduct routine safety checks, and serve as the primary point of contact for external service vendors. Compliance & Safety: Maintain rigorous OSHA compliance, manage workplace safety documentation, and ensure a secure environment for staff and patients. Administrative Operations: Manage clinic schedules, coordinate calendars, and maintain accurate operational records and databases. Systems & Data Management: Utilize MS Office and EMR systems daily to streamline workflows, enter data, and process clinic documentation. Communications: Answer and route phone calls or digital inquiries professionally, and assist with internal communications and team coordination. Supply & Financial Tracking: Monitor clinic inventory, track equipment needs, and assist with basic finance documentation, including invoice processing and purchase requests. Team Support: Assist with staff onboarding logistics, training coordination, and event planning as assigned. Process Improvement: Identify opportunities to optimize clinic administrative processes and operational efficiency. PRIMARY CUSTOMERS SERVED Adult, Geriatric, and Family/Visitors Physicians and Team Members Social Work Team and Community Agencies QualificationsJOB QUALIFICATIONS Minimum Qualifications Education: High school diploma or equivalent required. Experience: At least 1 year of experience in clinic operations, administrative support, or facility coordination. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Electronic Medical Records (EMR) software. Language: Fluent in English (written and verbal). Preferred Qualifications Associate or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field. Prior experience managing vendor relationships and handling basic facility upkeep. Familiarity with healthcare compliance, workplace safety standards, or OSHA regulations.