Title: Academic Programs Coordinator

Supervisor: Lance Newman

Department: Academic Affairs

FLSA: Exempt

Job Level: P12

About the Role:

The Academic Programs Coordinator reports to the Provost to facilitate the efficient operation of a large, complex academic operation. The Coordinator provides administrative support to multiple leaders in Academic Affairs, including the Associate Vice President for Academic Affairs, the Associate Provost for Global Engagement, and the Director of Student Success and Retention. The Coordinator supports planning and delivery of student-facing programs such as First Scholars Summer Bridge and Sophomore Study Away. Other responsibilities include reception, correspondence, communications, payment processing, budget tracking, document review, travel planning, event planning, calendar and workflow management, and more.

Minimum Qualifications:

Bachelor’s degree
Excellent communication, collaboration, and critical thinking skills
Ability to confidently learn and complete new tasks
At least two years of relevant administrative experience
Proficient in MS Office suite

Preferred Qualifications:

Successful administrative experience in higher education
Proficiency with Adobe Creative Cloud, Canvas, and/or other productivity tools
Editorial, document design, and visual communication skills
Demonstrated ability to work independently while collaborating with multiple partners

Responsibilities:

Support daily operations of Provost’s Office, including financial processes, personnel records, and campus communication
Complete special projects and support special events and programs as assigned

Equal Employment Opportunity:

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.

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