Executive Assistant and Executive Operations Partner

CreatorIQ is the operating system for creator-led growth trusted by more than 1,300 global brands and agencies.

We’re on a mission to make businesses more human, and humans more impactful. We operate by our values — be intentional, pursue excellence every day, embrace the journey together, and be a good human — every day. CreatorIQ has earned the title of best companies to work for in multiple programs, including BuiltIn LA and NY. It’s been named a Fastest-Growing Company in North America on the Deloitte Technology Fast 500™ for four years, was named a leader in IDC MarketScape: Worldwide Influencer Marketing Platforms for Large Enterprises in 2025, was named a Leader by The Forrester New Wave™: Influencer Marketing Solutions, and has been consistently recognized by G2 as a Leader, and is rated 5 stars on Influencer MarketingHub. We operate in a flexible work model that combines both in-person and remote work to boost collaboration, enhance innovation, and adapt to individual work styles.

We're seeking passionate, innovative minds to join our journey. Be a part of our dynamic team and let's transform the industry together!

Executive Assistant & Executive Operations Partner

The Executive Assistant & Executive Operations Partner serves as a force multiplier to the CEO and executive team. This role extends far beyond traditional administrative support. It is responsible for creating clarity in ambiguity, building operational infrastructure around key initiatives, and ensuring seamless execution across a fully remote, globally distributed leadership team.

The CEO is on the road approximately 75 percent of the time, and the executive team operates across multiple time zones. This role is critical to maintaining alignment, execution discipline, and continuity. The individual in this position must anticipate needs, manage complexity, and drive operational follow through at the highest level.

This role reports to the CEO and provides primary support to the CEO, with direct support to the CFO and CPO as needed.

Role Impact

This position enables the CEO and executive team to operate at full strategic capacity by:

• Creating structure around priorities and cross functional initiatives

• Driving accountability and follow through across leadership

• Supporting board and investor engagement

• Translating ambiguity into clear plans and execution rhythms

• Ensuring continuity when executives are traveling or operating asynchronously

Key Responsibilities:

Executive Partnership & Strategic Support

• Manage complex, multi time zone calendar planning that reflects company priorities and protects executive focus

• Prepare briefing materials for board meetings, investor conversations, leadership offsites, and critical stakeholder engagements

• Track executive level priorities and initiatives, ensuring milestones and commitments are visible and progressing

• Create and maintain operating cadences, dashboards, and project tracking systems to support strategic initiatives

• Draft and refine executive communications, presentations, and internal updates

• Anticipate bottlenecks and proactively remove friction in decision making and execution

• Serve as a connective tissue across the executive team, ensuring alignment and information flow

Board & External Engagement Support

• Coordinate board meeting logistics, materials distribution, and follow up tracking

• Partner with Finance and leadership to ensure board materials are accurate and delivered on schedule

• Track board level action items and ensure follow through

Project Infrastructure & Operationalization

• Build lightweight but effective systems to track key company initiatives

• Translate high level goals into structured timelines and accountability mechanisms

• Identify process gaps and create simple operating frameworks to improve execution

• Support cross functional projects that require executive oversight

Travel & Logistics

• Coordinate complex travel schedules with tight transitions and high stakes meetings

• Develop detailed itineraries and contingency plans

• Ensure continuity of communication while executives are traveling

Expense & Administrative Management

• Oversee expense processing, purchase orders, and executive related financial tracking

• Maintain disciplined organization of documents, contracts, and sensitive materials

Co Working & Facilities Oversight (Approximately 10 hours per month)

• Maintain accurate information and resources related to co working spaces

• Track lease terms, vendor contracts, and renewal timelines

• Coordinate with Finance and HR on payments and usage tracking

• Provide guidance to team members when support is required

Who you are and what you’ll need for this position:

Qualifications & Skills

• Significant experience supporting a CEO, founder, or senior executive in a high growth or fast paced environment

• Demonstrated exposure to business operations, strategic projects, or executive level decision making

• High tolerance for ambiguity and ability to build structure where none exists

• Exceptional judgment, discretion, and situational awareness

• Strong written and verbal communication skills

• Experience working with distributed teams across multiple time zones

• Comfort operating independently with minimal oversight

• Able to travel for meetings (at a minimum 6 times a year, likely up to 12 times a year)

This is not a traditional administrative role. It is a high trust, high visibility position that requires operational maturity, strategic thinking, and the ability to manage complexity with calm precision.

Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as a 'perfect' candidate. Have 50% of the criteria? Excited about this opportunity? Passionate about what we do at CreatorIQ? Please apply! CreatorIQ is a place where everyone can grow.

What you will get from us:

• People: work with talented, collaborative, and friendly people who love what they do.

• Guidance: utilize our learning platform to fully get the training and tools you’ll need to become successful here from your first day with us.

• Surprise meal stipends: work from home can’t stop the enjoyment of someone else making a meal for you!

• Work/life harmony: 15 days vacation, floating and set holidays, wellness allowance, and paid parental leave.

• Whole Health Package: medical, dental, vision, life, disability insurance, and more.

• Savings: a 401k (USA) plan to help you plan ahead.

• Work from home stipend: to assist you in setting up a home office that works for you (or buy a new dog leash - your choice!).

Who we are:

CreatorIQ is the operating system for creator-led growth. Trusted by more than 1,300 global brands and agencies—including Burson, Delta Air Lines, Google, LVMH, Nestlé, and Sephora—CreatorIQ unifies creator marketing across paid, owned, earned, commerce, and community into one seamless, enterprise-grade ecosystem. With industry-leading intelligence infrastructure, rigorous compliance and security standards, and integrations with Meta, Snapchat, TikTok, YouTube, and more, CreatorIQ empowers brands and agencies to harness the creator economy as a strategic growth engine. CreatorIQ is a global company headquartered in Los Angeles with offices in Austin, New York, San Francisco, London, Manila, and Warsaw. Learn more at www.creatoriq.com and follow us on LinkedIn and Instagram.

At CreatorIQ, we believe that diversity is the key to unlocking our full potential. We are committed to fostering an inclusive, equitable, and empowering work environment where everyone can thrive, regardless of race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic that makes us unique. By embracing our core values of being intentional, pursuing excellence every day, embracing the journey together, being a good human, and staying focused on what’s important, we create an atmosphere that promotes collaboration and growth. Join us to celebrate differences, innovate together, and be a part of a business that is disrupting the marketing industry.

Compensation, benefits, and beyond:

We understand that a comprehensive benefits package plays a significant role in your overall compensation. To gain more insight into the various components of our total compensation, we invite you to review our benefits and perks.