Office Manager, Arts & Sciences

Westminster University
Office Manager, Arts & Sciences

Position Type: Full-Time, Benefited

Work Location: Westminster University Campus
1840 South 1300 East
Salt Lake City, UT 84105

About Westminster University:

Westminster University is a private, independent, and comprehensive university in Salt Lake City, Utah. For more than 150 years, Westminster has combined academic excellence with a strong sense of community and purpose. Located at the base of the Wasatch Mountains, the university offers the energy of a growing metropolitan area alongside world-class outdoor recreation just minutes from campus.

Our campus is collaborative, student-centered, and grounded in academic integrity. Faculty and staff work closely with students to foster critical thinking, career readiness, and meaningful engagement beyond the classroom. Employees are supported in their professional growth and encouraged to bring forward ideas that strengthen the university.

Westminster is committed to creating a workplace where people thrive – offering flexibility, generous time off, and a culture that values balance, inclusion, and innovation.

About the Role:

The A&S Office Manager supports the daily operations of the College of Arts & Sciences main office. Reporting to the College of A&S Assistant Dean, this position coordinates administrative processes, manages office workflow, and provides operational, financial, and event support for the College of A&S programs, faculty initiatives, and student employees while serving as a liaison with university offices to ensure efficient administration of the College’s activities. 

Minimum Qualifications

• Bachelor’s Degree and two years related experience
• Excellent written and verbal communication skills
• Strong customer service orientation both internally and externally
• Proficiency in Microsoft Office Suite, specifically word processing, spreadsheets, presentation and database software, internet applications and social media
• Excellent administrative skills, including an ability to collaborate with campus community and programs 
• Strong organizational skills, able to work independently, multi-task, and manage project timelines
• Attention to detail and problem-solving skills
• Experience with diverse populations and a global orientation
• Positive professional demeanor that instills confidence, trust and respect

Preferred Qualifications:

• Three years of progressively responsible administrative experience in school, district, and/or education and training settings

Responsibilities:

• Provides coverage and administrative support in the A&S Main Office (e.g. calendar management, meeting scheduling, office moves, building maintenance knowledge and requests)
• Support faculty searches (manage applicants in ADP, arrange interviews and meetings, book travel for applicants)
• Order office supplies and instructional materials for Foster Hall as well as A&S programs
• Process check requests (e.g. reimbursements, invoices) and approve p-cards
• Oversee independent contract arrangements and grant payments
• Oversee budget allocations and hiring processes for A&S student employees
• Support A&S events and A&S participation in Admissions events
• Support faculty special projects
• Track purchases and receipts, maintain accurate financial records, and communicate regularly with the Accounting Office for questions, errors, and discrepancies
• Reconcile budgets on a monthly/quarterly cycle
• Collect and archive syllabuses for A&S, INTR, and WCore courses
• Support A&S Dean with booking meetings and appointments, as needed
• Other duties as assigned

 What we offer:

• Medical, Dental, and Vision Insurance 
• Paid Time Off (PTO)
• Paid Parental Leave
• Paid Family and Medical Leave
• 403(b) Retirement Plan with a 5.5% employer contribution
• Tuition Remission (after a qualifying period of employment)
• 18 Paid Holidays Annually
• Cell Phone Plan Discounts

Equal Employment Opportunity:

Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.