Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

Agency

Department

The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks.

Salary: $17.50 hourly

Responsibilities:

Communication & Coordination:

• Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings.

Personnel & Hiring:

• Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes.

• Track and process approvals for new hires, reappointments, and terminations.

Office & Records Management:

• Maintain confidential personnel files, departmental records, and office assets.

• Handle daily office duties and serve as a liaison between students, faculty, and administrators.

Financial & Logistical Support:

• Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering.

• Coordinate meetings, events, and special projects.

May require work beyond normal office hours and/or work on weekends. This position may supervise student workers.

This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal background check.

Required Education and Experience:

• High school diploma or higher in related field.

• Five years (5) of related experience.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, etc.).

• Excellent written and verbal communication, organizational, and interpersonal skills.

• Ability to handle confidential information and work independently.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.