Facilities Maintenance Manager

Education: High School diploma or Related field experience preferred

Experience:  Experience and knowledge of facility maintenance and inspection activities, and in the proper functioning, coordination, operation of custodial services. Enhanced knowledge of repair and maintenance of commercial building equipment to include plumbing, electrical work, carpentry, and HVAC systems as well as related safety standards and practices.

Supervises: Custodial Staff and Maintenance Technicians

Summary:  The Facilities Maintenance Manager is responsible for activities related to the custodial services, general maintenance, repair, and appearance of assigned facilities. Additionally, the Facilities Maintenance Manager works with assigned employees to ensure they are following all local and federal state laws and regulations along with organization policies.

Facilities Maintenance Management

• Completes routine property inspections to prevent/identify compliance with building codes, permits and regulations and to address poor appearance, malfunctions, or concerns for prompt repair. Completes appropriate repairs or coordinates repairs with outside contractors. 
• Suggests efficiency ideas, cost reduction measures, and helps implement changes within facility maintenance.
• Establishes preventative maintenance schedules for all assigned systems, equipment, and buildings including Heating, Ventilation, and Air Conditioning (HVAC) Systems, fire protection systems, electrical and energy management, and building components (roof, interior and exterior floors/walls, doors, paved surfaces, and landscaping).
• Identifies and maintains database of necessary spare parts, supplies and materials in a clean and orderly location. 
• Assists in facilities planning to include physical layout and space allocation, office moves, and coordination with departments / contractors for reconfiguring space, furniture and equipment.
• Manages the property management help desk system. Receives and evaluates repair requests from tenants and staff to determine if repairs should be performed in-house or through a contracted service. 
• Solicits bids from vendors, negotiate pricing and timeframes and secures contracts with vendor. Works with contractors and outside vendors. 
• Documents repair request completion to include time requirements, repair/parts costs, and notification of completion to appropriate parties. Maintains detailed records on all facilities including repair records, preventative maintenance schedules, and cost of repair. 
• Plans, assigns, and supervises general custodial and maintenance staff and functions.
• Inspect buildings and facilities for cleanliness, completed work, and needed repairs. 
• Plans, prepares, and approves staff work schedules; reviews and approves leave requests, performs performance management, and prepares reports of work activities. Maintains records related to inspections, maintenance, personnel, and budgets. 
• Orders and inventories stock to ensure that supplies and equipment are available in adequate amounts and that all equipment is in working order. 
• Instructs staff in work policies and procedures, and the use and maintenance of cleaning materials, chemicals, and equipment. 
• Interview and select custodial staff and maintenance technicians. 
• Prepare budgets for staff, equipment, and supplies. 
• Participate in planning and coordinating training programs.

Administrative Functions

• Track resources, leases, contract agreements and other relevant items for quality assurance, as requested.
• Manage the purchase order and expense reporting system including tracking and processing receipts and invoices, contacting vendors, contractors, suppliers, and the Accounting Office.

Measurable Deliverables:

• Complete quarterly inspections of all FirstDay managed properties and others as assigned.
• Quarterly checks of preventative maintenance logs.

Other Responsibilities

• Assists with the development of facilities maintenance budgets including technical and cost/benefit justification. 
• Participates in the design, coordination and management of construction projects as needed. 
• Attends and/or conducts a variety of meetings that serve to improve the maintenance of FirstDay Foundation facilities. 
• When necessary, represents the Property and Construction Management Department on matters of facility maintenance with other departments and controlled entities.
• Perform other job duties as assigned by VP of Property and Construction Management and/or Executive Leadership.

Requirements

• Possess a valid driver’s license, work eligibility status, and have a good driving record.
• Must pass all background checks.
• Advanced computer skills (including Word, Outlook, Excel).
• Familiarity with standard power tools and equipment.
• Previous experience with fleet management and/or related asset tracking software system.
• Possess working knowledge of OSHA and safety rules and regulations pertaining to property management and abide by same.
• Ability to handle complex, critical tasks, requiring independent judgement.
• Strong attention to detail and able to prioritize within strict guidelines.
• Must possess a thorough understanding of finance and accounting.
• Excellent communication and customer service skills.
• Must be flexible and willing to answer calls and work outside of normal business hours.
• Excellent interpersonal skills.
• Time required to travel: 40% (site visits, training, and auditing required)