Administrative Assistant

About Us

At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.

Job Summary

The Administrative Assistant manages document flow, handles incoming and outgoing mail, and performs various administrative tasks to support our legal team. This role is crucial in ensuring timely distribution and response of correspondence and maintaining document filing and retrieval systems. The Virtual Administrative Assistant will assist in the preparation and organization of documents for immigration cases and facilitate communication between clients, attorneys, and other team members.

Essential Responsibilities and Duties

- Handle incoming and outgoing correspondence, including emails, letters, packages, and legal documents, ensuring timely distribution and response
-Manage document filing and retrieval systems, both electronically and physically
-Coordinate the sending and receiving of legal documents, ensuring accuracy and confidentiality
- Assist in the preparation and organization of documents for immigration cases
-Maintain and update client records and case management systems
- Perform general administrative duties such as data entry, copying, scanning, and organizing files
- Facilitate communication between clients, attorneys, and other team members, providing translations as needed
- Manage office supplies and handle other administrative tasks as required
- Additional related duties as required

Required Qualifications

- Fully bilingual in English and Spanish with excellent communication skills
- Proven administrative experience, ideally within a legal or immigration setting
- High proficiency in office technology and software (e.g., MS Office Suite, case management software)
- Excellent organizational skills with a keen eye for detail
- Ability to handle sensitive information with a high degree of confidentiality
- Strong time-management and multitasking abilities
- High school diploma required; additional qualifications in Office Administration are beneficial
- Self-motivated and capable of working independently in a remote setting

Key Performance Indicators

- Efficiency in Document Handling: Manage incoming and outgoing correspondence and legal documents efficiently, ensuring timely distribution and response.
- Organization and File Management: Maintain well-organized electronic and physical filing systems, facilitating easy retrieval and storage of documents.
- Client and Team Support: Provide effective support to clients, attorneys, and team members, demonstrating responsiveness and professionalism in all interactions.
- Task Completion and Timeliness: Complete administrative tasks such as data entry, copying, scanning, and organizing files accurately and within established timelines.
- Confidentiality and Data Security: Handle sensitive information with discretion and maintain confidentiality at all times, adhering to legal and ethical standards.
- Adaptability and Initiative: Demonstrate flexibility and initiative in handling diverse administrative tasks and addressing ad-hoc requests as required.

Work Environment
- Collaborative, mission-driven culture with a fast-paced startup dynamic.

Salary and Benefits

• DOE

• Benefits:

  • 401(k)

  • Dental insurance

  • Health insurance

  • Paid time off

  • Vision insurance

  • Mental health support

  • Continuing education allowance

Application Process

You may apply to our career page: https://alonsoandalonsolaw.wd503.myworkdayjobs.com/Alonso