Business Clerk

POSITION: Business Clerk 

LOCATION: Great Hearts Live Oak; 7653 N Loop 1604 E, Live Oak, TX 78233

REPORTS TO: Headmasters and Director of Campus Operations                          

Accountabilities: 

Budget 

• Manages both campuses budgets to be 100% on track with their targets 

• Report budget updates weekly to the Director of Campus Operations and Headmasters 

• Partners with the Home Office Finance team and attends necessary training 

Procurement Best Practices 

• Process all purchase orders within 30 days 

• Reconciles campuses credit cards each month 

• Manages the relationship with the third-party vendor and advises purchase orders. 

• Assist the Director of Campus Operations with staff training as needed 

100% of Capital Asset Items Tagged and Tracked 

• Ensures every item over $1,000 has an asset tag 

• Receives all materials, supplies and deliveries as needed. 

• Partners with our Information Technology department to ensure computers have asset tags. 

Manages Campus Based Bank Accounts 

• Setup, train, and monitor all campus-based bank accounts in conjunction with the campus leadership team. 

• Deposit cash to the bank as needed. 

• Assist the Director of Campus Operations with beginning of the year staff training. 

Configio Product Support 

• Creates all products within 3 business days. 

• Communicates with campus leads to determine product needs. 

• Partners with the district Configio support team as needed. 

• Setup and train campus club coordinators to create their own products. 

We look for Team and Family who embody the following values and characteristics: 

• Believes and is committed to our mission and being an agent of change: that all students can get to and through college 

• Has demonstrated effective outcomes and results, and wants to be held accountable for them 

• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly 

• Works with urgency and purpose to drive student outcomes 

• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change 

• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization 

• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes 

• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students. 

Qualifications, Competencies & Strengths: 

Education: 

• HS diploma or GED required   . 

• Bachelor’s degree preferred. 

Experience: 1-2 years of experience. preferred 

Special Skills: 

• Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience using Adobe Acrobat   . 

• Superior written and verbal communication and presentation skills; oriented towards detail, thoroughness, and accuracy. 

• Experienced and comfortable interacting with individuals/groups at every level of the organization. 

• Mission Focus – focuses on Great Hearts core purpose of truth, beauty & goodness. 

• Record of Results – holds high expectations for self and others to achieve and surpass intended goals 

• Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals 

• Communication – effectively conveys information using a variety of channels and techniques 

• Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions