Purchasing Agent

Job DetailsJob Location: Maldonado San Antonio - San Antonio, TX 78247Maldonado Nursery & Landscaping, Inc. is the landscape partner of choice. We’re devoted to providing top-quality landscape services to both commercial and residential clients at competitive prices.   We service San Antonio, Austin, Corpus Christi, Houston, and the Rio Grande Valley. We are one of the largest family-owned landscape and irrigation contractors in the South Texas region as well as one of the largest privately held Hispanic businesses in the United States.   Keeping our mission statement and core values at the forefront of our daily operations is our commitment to our clients and employees. Check out our website to learn more about our mission and team: https://mnlsa.com/   We're thrilled to share that we've ranked on the Lawn & Landscape Top 100 list for 2025! This recognition speaks to the hard work, dedication, and passion our team brings to every project. Join our team and be a part of a 39-year legacy that continues to serve the Southern Region of Texas!     Purchasing Agent   The Purchasing Agent is responsible for managing the company’s day-to-day procurement activities across multiple branches and job sites. This role ensures materials, equipment, and services are sourced competitively, delivered on time, and aligned with project budgets. The Purchasing Agent works closely with Construction Estimating, Superintendents, and Branch leadership to maintain inventory levels, control direct costs, and support successful project execution.   Responsibilities:     Purchase Order & Cost Control · Process daily purchase orders and manage high-volume PO activity. · Process invoices through operating platform. · Maintain and update the Open PO report. · Log daily order summary costs and track committed expenditures. · Trace and resolve delinquent deliveries from purchase orders. · Track and log equipment rentals, ensuring proper billing and return documentation. · Propose improvements to purchasing systems to improve vendor relationships and reduce costs.   Inventory & Field Coordination · Coordinate with Superintendents and Branch Managers to monitor current material inventory levels at shops and yards. · Ensure proper supplies and materials arrive at job sites on schedule. · Obtain delivery certifications and verify materials received against purchase orders.   Documentation & Administrative Support · Develop and maintain accurate purchasing records, files, and vendor documentation. · Assist with processing invoices and researching discrepancies with Branch Managers in a timely manner. · Coordinate with Accounting to resolve invoice discrepancies, returns, replacements, and credit assignments. · Maintain compliance with company purchasing policies and procedures.   Cross-Department Collaboration · Work collaboratively with Estimating, Field Operations, Construction, and Accounting teams to ensure project timelines and cost objectives are met. · Support project teams in maintaining budget control and cost visibility. · Promote company culture through ethical decision-making, accountability, and professionalism. Qualifications Required-Able to sit onsite five days a week   -Bilingual a plus!