Receptionist/Project Coordinator

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec. 

Your Opportunity

In this role, you will support both project coordination efforts and front office operations within the San Antonio office. You will play a key role in ensuring project teams are organized and supported while also maintaining a professional and welcoming office environment.

This position is ideal for a detail-oriented, proactive individual who thrives in a fast-paced setting, enjoys balancing multiple priorities, and is committed to delivering both operational excellence and high-quality project support.

This position is a full-time in-person role (40hrs/week) Monday through Friday, 8:00 AM to 5:00 PM.

Your Key Responsibilities

Project Coordination & Team Support:

• Coordinate project documentation, including RFIs, submittals, meeting minutes, and deliverables tracking
• Support project managers with schedules, reporting, invoicing coordination, and project setup requirements
• Maintain document control systems, ensuring accuracy, compliance, and adherence to company standards
• Collaborate with project teams to track progress, manage changes, and ensure deadlines are met

Front Desk & Office Operations:

• Provide front desk coverage, greet visitors, manage calls, and maintain a professional reception area
• Handle incoming/outgoing mail, shipments, and general office inquiries
• Coordinate office vendors, supplies, and facilities-related needs

Administrative & Event Coordination:

• Organize meetings, events, and team activities including scheduling, room setup, and logistics
• Maintain organized filing systems (electronic and physical) and ensure records management compliance
• Assist with onboarding logistics, staff support, and office-wide initiatives

Reporting & General Support:

• Assist with reporting, audits, and compliance requirements as needed
• Act as a liaison between office teams and shared services (HR, IT, etc.)
• Support special projects and continuous improvement initiatives