Receptionist

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

• Provide administrative support for attorneys, paralegals, legal assistants, and office manager in a busy and successful law practice
• Trial preparation assistance as needed
• Answer, screen, prioritize and place telephone calls appropriately and adept at using all features of the phone system and voicemail
• Communicate effectively and professionally with court personnel, clients, vendors, attorneys, paralegals
• Promptly and accurately calendar depositions in conference rooms as requested
• Make meeting arrangements and preparations
• Keeps Office Manager well-informed of activities, results of efforts and problems identified
• Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational matters
• Maintains cleanliness, organization, and proper stock of offices, conference rooms, kitchens, and supply room
• As backup to other office staff, available to send, receive, sort, and route all mail and deliveries
• As backup to other office staff, prepare or process outgoing mail to include: accurate weighing, coding, sorting, affixing postage, properly addressing, and preparing certified/rush/overnight/ return receipt mail
• Submit any maintenance requests or contact building management for any necessary inquiries

• Minimum 3 years experience in a law firm environment preferred
• Professionalism at all times; positive and friendly attitude; willing to help as needed
• Able to exercise high levels of discretion, confidentiality, sensitivity, and integrity
• Knowledge of basic legal terminology, processes, documents, and case flow preferred
•  Attention to detail; Robust writing, grammar, and proofing skills
• Highly organized and ability to multi-task proficiently
• Strong interpersonal skills in working with clients, attorneys, court personnel, vendors, etc.
• Must be able to work under the direction of the Office Manager and be willing to contribute by performing tasks as needed
• Ability to follow directions, firm policies, and procedures
• Comfortable with  sedentary desk work as well as duties requiring standing/bending/stooping; ability to lift 20-25 lbs
• Proficient in Word, Excel, Power Point, Outlook, Adobe Acrobat; ability to type 65 wpm accurately preferred
• High-school diploma required, college degree a plus
• Bilingual English/Spanish is highly preferred, but not required 

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