Receptionist

Receptionist Job Responsibilities include but are not limited to: 

• Greet all visitors courteously, determine their needs, check appointment, and direct them to proper person
• Operate a centralized telephone console to relay incoming, outgoing, and interoffice calls
• Respond appropriately to requests for information
• Maintain a list of employees' names, room locations, and telephone extensions
• Sort, distribute, and deliver faxes, mail, paychecks, and other documents
• Package and process mailings and shipments for USPS, UPS, FedEx, Lone Star etc.
• Maintain supply of applications
• Maintain a neat work station
• Ensure the breakroom is fully stocked of utensils, cups, coffee and paper towels
• Maintain a warm personality, positive attitude and neat appearance
• Maintain confidentiality of information
• Inventory and order office supplies weekly and as needed
• All front desk duties must be fully functional by 8am
• Perform other duties as assigned

Additional Duties:

• Backup for other Admin(s), as needed
• Support for new hire orientation

Knowledge:

• High school diploma is required
• Bilingual Spanish required

Work Experience: 

• Customer Service Experience
• Purchasing and Purchase Order Experience
• Familiar with/or use of "AIA" for construction billing

Skills and Competencies:

• Bilingual - Spanish communication experience preferred
• Excellent written and verbal communication skills
• Ability to follow verbal and written instructions
• Detail oriented with excellent organization skills
• Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
• Ability to maintain accurate and auditable records
• Ability to work in a fast-paced service/construction team environment
• Attention to detail with emphasis on accuracy and quality
• Ability to prioritize work to balance multiple projects and deadlines
• Familiar with/or use of "AIA" for construction billing