Acquisition Specialist Onsite, San Diego, CA

Position Summary

Essential Duties and Responsibilities

• Review, draft, and process routine contract modifications, supporting an estimated average of five modification actions per week, including contract closeout actions.
• Prepare and route modification documentation for COR and Contracting Officer review and approval.

• Review contractor invoices for accuracy, completeness, and compliance, supporting an estimated average of 40 invoices per month across a mix of Cost-Plus-Fixed-Fee (≈70%) and Firm-Fixed-Price (≈30%) contract types.
• Prepare COR Monthly Reports, Quarterly Surveillance Reports, and support CPARS documentation using Government-provided templates where available.
• Review Other Direct Cost (ODC) and travel requests — an estimated 20 per week — for package completeness, funding availability, supporting documentation, and alignment with regulatory limits and the Joint Travel Regulations prior to routing to the COR.

• Maintain contract files and administrative records supporting an estimated 40–50 nonpersonal services contracts/task orders, 100 simplified acquisitions, and 20 CORs at any given time.
• Coordinate with vendors, requestors, and Government personnel to resolve routine contract administration matters.
• Utilize PIEE, WAWF, and NHRC-specific tracking tools to process and document acquisition actions; maintain the NHRC Staff Tracker using the Government-provided template.

• Organize, prioritize, and manage a recurring and frequently changing acquisition workload in a fast-paced Government office environment.
• Maintain strict confidentiality of CUI, PHI/PII, and other sensitive information encountered in the performance of duties.
• Complete required onboarding, NDA (Attachment 04), and CAC/network access processes prior to independently performing assigned tasks.

Minimum Qualifications

• Minimum of two (2) years of administrative experience supporting the military or medical research and development (R&D) environment.
• Prior experience supporting Navy or Department of Defense (DoD) contract administration, acquisition, or COR-related functions is preferred, including familiarity with FAR/DFARS-based contract actions, invoice review, and modification processing.
• Working familiarity with, or ability to quickly learn, Navy/DoD acquisition and finance systems such as PIEE and WAWF.
• Strong written and verbal communication skills; ability to interact professionally with Government COR, Contracting Officer, and vendor personnel.
• No specific college degree is required for this position.
• Must be able to obtain and maintain a CAC and satisfy a Tier 1 (T1) background investigation; must be designated as an Authorized IT User.
• Must be able to work 100% onsite at NHRC, San Diego, CA, Monday through Friday during core Government business hours.

Preferred Qualifications

• Direct experience supporting a Navy or DoD acquisition support, contract administration, or COR support requirement of similar scope and volume.
• Experience preparing COR surveillance documentation, CPARS input, or contract closeout actions.
• Familiarity with CMMC/CUI handling requirements in a Government contracting environment.

Working Conditions

• Position is performed 100% onsite in a Government office setting at NHRC, San Diego, CA; Government-furnished CAC-enabled workstation and office space will be provided.
• Standard business office environment; no anticipated routine travel outside the San Diego area.
• Position is subject to Government building access, security, and CAC/IT authorization requirements prior to independent performance of duties.