AP Specialist/Analyst

Company:  IPS Group, Inc. is a design, engineering and manufacturing company focused on low-power wireless telecommunications and parking technologies.  IPS manufactures its products locally and has been delivering world-class solutions to the telecommunications and parking industries for over 25 years. The company is best known for their patented credit card enabled, solar powered, single-space parking meter and Meter/Asset Management System. IPS offers a full line of parking solutions with end-to-end integration including meters, mobile, web and m2m interfaces. All aspects of the IoT technical space are drawn upon.

Job Summary:

As an AP Specialist, you'll play a crucial role in our Accounting Department’s day-to-day operations. We're looking for individuals who are ready to step in and take ownership of this role and make a real impact.

Job Responsibilities:

• Processing of vendor invoices, including verification of charges and internal management approvals per company policy.
• Prepare weekly check run and ACH/ Wire requests.
• Record accounts payable transactions to appropriate GL accounts in NetSuite.
• Monitor and reconcile assigned company credit card activity.
• Import approved credit card activity to Netsuite ERP.
• Monitor recurring accounts payable activity for missed invoices/payments.
• Maintain AP files and records, to include invoice copies, tracking approved payment methods for each vendor and obtaining appropriate tax and insurance information from new payees.
• Assist with month end accounts payable reconciliations, including credit card and PO reconciliations. Resolve any discrepancies in a timely manner.
• Ensure compliance with company policies, financial regulations, and tax requirements (i.e. 1099 reporting)
• Maintain accounts payable reports, including aging reports.
• Prepare cash forecasts
• Provide required documentation in support of annual audits.

Requirements:

• Strong attention to detail and organizational skills
• 5+ years prior Accounts Payable experience
• Good communication skills
• Knowledge of Netsuite ERP is a plus
• Knowledge of Bill.com or similar payment tools is a plus

Physical Demands, Equipment and Machinery

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Performing work on a desktop or laptop computer requiring manual dexterity to operate keyboards, fax machines, calculators, photocopying equipment, cell phone and multi-line phone could be typical of this position.

Work Environment

The work environment described here is representative of those that an employee encounters while performing the essential functions of this job.

Note: The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this classification. Nothing in the job description restricts IPS Group, Inc. from the right to change, assign, or reassign duties and responsibilities at any time for any reason. Furthermore, they do not establish a contract for employment as this is an “AT-Will” employer.

It is the policy of IPS Group, Inc., not to discriminate against any applicant for employment or any employee because of age, color, sex, disability, national origin, race, religion, sexual orientation, or veteran status.

An Equal Opportunity Employer—M/F/D/V

Salary range: $75k - $90k/yr.