CONTRACT-Contracts Manager

Introduction: 

Xencor is a public, clinical-stage biopharmaceutical company located in the Los Angeles area (Pasadena) and in San Diego. Our focus is developing high-potential XmAb® bispecific T-cell engagers and additional engineered drug candidates that leverage our differentiated technology platforms, and we are advancing our pipeline toward clinical proof-of-concept decisions. Our goal is to create high-impact therapeutics for patients with cancer and other serious diseases. More than 20 XmAb drug candidates engineered with our technology are in clinical development, and three XmAb medicines have been marketed by partners. For more information, please visit www.xencor.com. We have an excellent opportunity for a Contractor/Temporary Contracts Manager in our legal group, to join our team. 

This position will be based in our San Diego office and have 2 days a week onsite hybrid.

Position Summary:

Responsible for the management, negotiation, and completion of legal vendor and consultant contracts.

Primary Responsibilities:

• Manages the contract lifecycle by drafting, negotiating, and managing contracts and change orders, including the active negotiation of scope of work, payment terms and budgets from inception to completion
• Manage and work with CROs on clinical trial agreements and clinical contracting processes
• Leads, facilitates and assists the contract development, tracking and filing process across the organization   
• Coordinates the processing of contracts from the identification of need through execution, including analysis to support business goals, negotiating according to playbook and escalating to Legal as necessary
• Liaises with multiple departments to assist with the negotiation of the scope, terms and budget proposals for contracts with outside vendors and consultants 
• Quantifies and/or reviews contract specifications and determines pricing to reach agreement
• Works within Xencor systems to obtain financial approval of spend and subsequent gathering of required approvals and signatures
• Oversees and maintains company contract management system, contract central repository (uploading and QC’ing contracts) and contract expiration reports and renewals
• Prepares reports and metrics relating to the contract process, as needed
• Manages high volume of proposal and contract requests to keep process and project timelines.
• Responds to inquiries from internal groups, sites, vendors, and consultants professionally, efficiently, and effectively, with any necessary follow up
• Exercises good judgment within a defined departmental contract playbook with minimal supervision
• Leads and contributes to complex functional or company initiatives and special projects as identified by clinical management or business needsStays up to date with all applicable regulations, industry contracting standards/best practices, and implements all applicable regulations, standards, and changes into practice
• Adheres to all department and company-wide policies regarding conduct, performance and procedures
• Performs other duties as assigned.

Education/Experience/Skills:

Position requires a bachelor’s degree and at least 6 years related experience in a clinical trial setting and/or in a role of Contract Analyst/Manager in the pharmaceutical industry.  Requires at least 3 years in contracts management, process flow, including experience working with vendors and internal groups negotiating and executing on different contract types.  Previous experience in a small biotech preferred. 

Position also requires:

• Strong client focus, dedicated to meeting the expectations and requirements of internal and external customers
• Knowledge in current and emerging contracting practices; including trends and new technology 
• Ability to make good judgement calls with legal language and different scenarios to weigh risk and outcomes
• Ability to skillfully negotiate through tough situations with both internally and externally  with diplomacy
• Flexible in communication approach; direct and forceful as well as diplomatic and able to gain trust quickly of other parties
• Exceptional analytical, organizational and communication skills (verbal, written, presentation)
• Ability to prioritize and balance time, actions, and projects to ensure accomplishment of results
• Ability to anticipate and addresses obstacles, redirecting efforts to accelerate the work or improve quality
• Ability to think critically and creatively in a fast-paced, changing environment
• Ability to operate with the highest level of integrity and to maintain confidentiality.
• Understanding the big picture while maintaining strong detail orientation
• Ability to analyze a given scenario and information at hand and form conclusions and decisions based in sound judgement
• Ability to work under pressure
• Ability to demonstrate competencies applicable for job based on Xencor’s Leadership Competency Model.

Expected Contract hourly Range:  $52.00 - $71.00

The actual salary will be based on the selected candidate’s qualifications, including skills, competencies, education and experience.

Americans with Disabilities Act (ADA) Statement 

The Company will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact HR@xencor.com. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

Equal Employment Opportunity (EEO) Statement 

The Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender or gender identity, national origin, disability status, protected veteran status or any other characteristic protected by state or federal law. 

Xencor does not accept profiles or resumes from recruiting vendors without a binding written agreement. Any unsolicited submission of services and or resumes in no way creates an obligation or duty by Xencor, implied or otherwise.